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Executive Assistant

2 months ago

Oakland, California, United States First Place for Youth Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Chief Executive Officer (CEO) and the Executive Team. This is a unique opportunity to join a dynamic and impactful organization that is dedicated to empowering transition age foster youth to achieve their dreams and build a brighter future.

Key Responsibilities
  • Executive Support: Provide high-level information management support to the CEO, including handling information requests, drafting correspondences and presentations, researching, and coordinating calls and meetings.
  • Calendar Management: Manage the CEO's calendar, travel, and expense reports.
  • Administrative Support: Provide high-level administrative support to the Executive Team, including assisting with scheduling, expense reports, and travel.
  • Event Planning: Prepare for site visits, meetings, and events with internal and external stakeholders, including funders, other provider agencies, and community partners.
  • Meeting Coordination: Coordinate planning and manage day-of logistics for virtual and in-person staff meetings.
  • Communication: Answer and respond to phone calls, communicate messages and information to the CEO, and attend and take minutes at weekly Executive Team meetings and monthly Leadership Team meetings.
Requirements
  • Education: Bachelor's degree preferred, and minimum 3+ years of experience supporting C-suite executives required.
  • Experience: Previous experience working with nonprofit or youth-serving organizations preferred.
  • Skills: Ability to display initiative and personal accountability for the quality and impact of work, ability to coordinate multiple meetings, tasks, and priorities concurrently, strong time management and ability to multi-task, and strong oral and written communications skills.
  • Personal Qualities: Professional demeanor, ability to exercise discretion and maintain confidentiality, proactive, friendly, cooperative, and flexible demeanor, and willingness to work collaboratively and independently.
About First Place for Youth

First Place for Youth is a leading non-profit organization dedicated to supporting foster youth in their transition to adulthood, with a focus on education, employment, and housing. We believe that all young people deserve the opportunity to thrive and lead successful, independent lives. Our comprehensive programs empower foster youth to overcome the unique challenges they face and build the skills, confidence, and connections they need to succeed.