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Administrative Coordinator

2 months ago

Oak Creek, Wisconsin, United States Innova Solutions Full time

Job Summary:

Innova Solutions is seeking a highly skilled and experienced Senior Administrative Assistant to join our team. As a key member of our administrative staff, you will provide exceptional support to our department and contribute to the success of our organization.

Key Responsibilities:

  • Provide general administrative support to a department or group of professionals, including compiling and analyzing information for reports and presentation materials.
  • Prepare charts, graphs, and tables as necessary, and receive and respond to routine correspondence following established procedures.
  • Exercise independent judgment and employ basic reasoning skills to resolve administrative issues.
  • Utilize designated software packages, including word processing, spreadsheet, database management, and presentation software, to perform administrative tasks.
  • Assist employers with secretarial and administrative tasks, including handling high volumes of detailed work and compiling, analyzing, and reconciling reports.
  • Prepare and verify weekly, monthly, quarterly, and annual reports, including indexes, budgets, and inventories.
  • Organize employer's appointment schedule and maintain business records and files.
  • Open and sort incoming mail, prepare replies, and direct mail to employers for reply.
  • Arrange conferences and travel accommodations, handle purchase orders, payments of bills, and expense vouchers.
  • Work with confidential materials, personnel records, payroll, and salary data, and work with minimal supervision.
  • May be skilled in a specific work environment, such as legal, finance, or marketing.

Requirements:

  • 10+ years of experience in an administrative role.
  • Ability to exercise independent judgment and employ basic reasoning skills.
  • Proficiency in designated software packages, including word processing, spreadsheet, database management, and presentation software.
  • Minimum of 60 wpm typing speed.
  • Ability to work with confidential materials and maintain confidentiality.