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HR Operations Specialist

2 months ago

Honolulu, Hawaii, United States Hawaiian Humane Society Full time

JOB TITLE: Human Resources Coordinator

STATUS: Non-exempt

PRIMARY PURPOSE: The Human Resources Coordinator is responsible for executing administrative functions and services that enhance the effective and efficient operation of the Human Resources department within the organization.

Reports To: Director of Human Resources

Supervises: Volunteers as necessary

ESSENTIAL DUTIES/FUNCTIONS:

  • People Engagement: Demonstrating a commitment to the mission of Hawaiian Humane, this role requires a passion for supporting team members, candidates, volunteers, and community members. Exceptional follow-up and time management skills are vital for maintaining outstanding relationships with both internal and external stakeholders.
  • Administrative Support: Provides comprehensive assistance to all HR functions, including coordinating meetings, preparing recap reports, taking notes, and handling various administrative tasks to support the HR department.
  • Effective Communication: Aids the Director in addressing employee inquiries, researching and responding to questions related to benefits enrollment, company policies, and other HR programs. Manages employee and supervisor inquiries through various communication channels, ensuring timely and accurate responses.
  • Data Management: Responsible for the prompt creation of new hire records and the appropriate use of workflows within the HRIS system. Maintains accurate and confidential HR files and documentation, conducting regular audits to ensure compliance.
  • Recruitment and Onboarding: Develops online job postings, screens candidates, schedules interviews, and prepares offer letters. Assists in coordinating new hire orientations and collaborates with department leaders to identify required skills for open positions.
  • Benefits Coordination: Facilitates communication between Hawaiian Humane and external benefits providers, ensuring that employee enrollments and deductions are processed accurately.
  • Employee Development and Retention: Assists in organizing events such as benefits enrollment, company-wide meetings, and employee recognition celebrations, contributing to a positive company culture.
OTHER DUTIES/FUNCTIONS:
  • Actively participates in meetings with the Director and other organizational members, sharing insights aimed at enhancing HR programs.
  • Performs additional tasks as assigned to promote a positive public image and improve organizational operations.
WORK ENVIRONMENT:
  • Indoors in a climate-controlled office and outdoors as required.
  • Utilizes various equipment including PC, copy machine, scanner, fax machine, and telephone.
  • Flexible on-site work hours.
MENTAL, PHYSICAL AND COMMUNICATION DEMANDS:
  • Requires excellent organizational, writing, and verbal communication skills.
  • Must demonstrate a solid understanding of HR programs and policies.
  • Strong data entry and auditing capabilities are essential.
  • Exhibits excellent interpersonal skills, managing sensitive situations with professionalism and compassion.
  • Proficient in Microsoft Office Suite and capable of quickly learning HRIS and related applications.
  • Ability to work independently and collaboratively to support staff and volunteer needs.
  • Maintains professionalism in personal conduct and appearance.
  • Ability to sit for extended periods while working on a computer.
QUALIFICATION REQUIREMENTS:
  • Skills/Knowledge: Strong presentation, planning, organizational, and communication skills. Commitment to the goals and objectives of Hawaiian Humane is essential.
  • Education/Training: HR certification (PHR, SPHR, SHRM-CP, SHRM-SCP) is advantageous.
  • Experience: A minimum of 1 year of office administrative experience or equivalent education is required.

The information provided in this job description outlines the general nature and level of work performed by an employee in this role. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications associated with this position. Management reserves the right to modify this description as necessary.