Accounts Payable Professional
3 weeks ago
Our journey began in 2008, when we founded Path Construction in Chicago. Today, we're a leading general contractor offering a diverse range of construction services to various regions nationwide. Our expertise spans small and large projects, including healthcare, multi-family, hospitality, education, retail, transportation, self-storage, senior living, water and waste treatment, convention centers, laboratories, correctional, and institutional facilities.
Our core philosophy emphasizes staying at the forefront of the construction process. We prioritize customer satisfaction, and our team's development and quality are key drivers of our success. If you're interested in learning more about us, please visit our website.
As an Accounts Payable Coordinator, your primary responsibilities will include:
* Setting up subcontracts and purchase orders in Job Cost System
* Ensuring all subcontractor/supplier invoices are submitted as required by subcontract and purchase order agreements
* Accurately processing change orders in a timely manner
* Maintaining the Accounts Payable Database by updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the correct remittance address
* Scheduling and preparing checks
* Resolving purchase order, contract, invoice, or payment discrepancies and documentation
* Reviewing vendor statements
* Ensuring all subcontractor and supplier invoices are processed accurately and timely
* Ensuring proper matching of revenues and expenses for all projects
* Obtaining and verifying subcontractor/supplier Waivers of Lien
* Ensuring subcontractors and suppliers are paid in accordance with contractual terms
* Confirming Path Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents are met by subcontractors and suppliers
* Following up on outstanding accounts payable invoices
* Maintaining effective communication with Path Vendors - responding to calls and emails in a timely manner
* Ensuring compliance with sales and use tax regulations
* Analyzing project variances and providing the team with necessary information for corrective action
* Compiling information for external auditors, as required
* Processing and distributing 1099's annually
* Taking payment discounts when appropriate
* Filing 1099 annually with the IRS
* Assisting with special projects as requested
If you're a detail-oriented individual with strong attention to accuracy and a passion for customer service, we encourage you to apply. In return, you'll enjoy a competitive compensation package, certification training, 401(k), health, dental, vision, life, long-term, and short-term disability insurance, a company cellphone and computer, financial and mental health support, and a travel and entertainment discount program.
We're looking for someone with a college degree in accounting/business administration or equivalent experience in these fields. A minimum of 2-5 years of previous experience, preferably in a construction project cost environment, is desired. Strong PC skills, including proficiency in Excel and Sage Construction CRE 300, are also preferred.
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