Accounts Payable Specialist

4 weeks ago


Arlington Heights, Illinois, United States Path Construction Full time
Accounts Payable Specialist

Path Construction is a rapidly growing general contractor seeking a qualified Accounts Payable Specialist to join our accounting team. As a key member of our team, you will be responsible for processing accounts payables, including data entry, matching, coding, approving, and reconciling all entries. You will also be responsible for setting up subcontracts and purchase orders in our Job Cost System, ensuring all subcontractor/supplier invoices are submitted as required, and maintaining our Accounts Payable Database. Additionally, you will be responsible for scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies, and reviewing vendor statements. You will also be responsible for ensuring all subcontractors and suppliers are paid in accordance with contractual terms and that all Path Compliance requirements are met. If you have a strong attention to accuracy and detail, exceptional customer service and communication skills, and a valid driver's license with a positive motor vehicle record, we encourage you to apply for this exciting opportunity.

Responsibilities:

Process accounts payables, including data entry of invoices into our accounting system, matching, coding, approving, and reconciling all entries

Set-up subcontracts and purchase orders in Job Cost System

Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements

Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address

Scheduling and preparing checks

Resolving purchase order, contract, invoice, or payment discrepancies and documentation

Review Vendor Statements

Ensure all Subcontractors and Supplier Invoices are processed accurately and timely

Ensure proper matching Revenues and Expenses for all projects

Ensure Subcontractor/Suppliers Waivers of Lien are received and correct

Ensure Subcontractors and Suppliers are paid in accordance with contractual terms

Ensure all Path Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers

Follow-up on outstanding accounts payables invoices

Ensure good communication with Path Vendors – calls and e-mails are responded to timely

Ensure compliance with sales and use tax regulations

Compile information for external auditors, as required

Ensure payment discounts are taken when appropriate

Assist with special projects as requested

Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability

Requirements:

A college degree in accounting/business administration is desired, but equivalent experience will be considered

Minimum of 2-5 years previous experience, preferably but not required in a construction project cost environment

Strong attention to accuracy and detail

Exceptional customer service and communication skills, communicating with all levels in the organization

Strong PC skills including proficiency in Excel, Sage Construction CRE 300 is preferred

Valid driver's license with positive motor vehicle record

Benefits:

Competitive Compensation

Certification Training

401(k)

Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance

Company cellphone and computer

Financial and Mental Health Support through a third party

Travel and Entertainment Discount Program

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