Accounts Payable Specialist
4 weeks ago
Path Construction is a rapidly growing general contractor seeking a qualified Accounts Payable Specialist to join our accounting team. As a key member of our team, you will be responsible for processing accounts payables, including data entry, matching, coding, approving, and reconciling all entries. You will also be responsible for setting up subcontracts and purchase orders in our Job Cost System, ensuring all subcontractor/supplier invoices are submitted as required, and maintaining our Accounts Payable Database. Additionally, you will be responsible for scheduling and preparing checks, resolving purchase order, contract, invoice, or payment discrepancies, and reviewing vendor statements. You will also be responsible for ensuring all subcontractors and suppliers are paid in accordance with contractual terms and that all Path Compliance requirements are met. If you have a strong attention to accuracy and detail, exceptional customer service and communication skills, and a valid driver's license with a positive motor vehicle record, we encourage you to apply for this exciting opportunity.
Responsibilities:
Process accounts payables, including data entry of invoices into our accounting system, matching, coding, approving, and reconciling all entries
Set-up subcontracts and purchase orders in Job Cost System
Ensure all Subcontractor/Suppliers invoices are submitted as required by subcontract and purchase order agreements
Maintain Accounts Payable Database including but not limited to updating vendor information, verifying Federal Tax ID Numbers, and ensuring payments are directed to the proper remittance address
Scheduling and preparing checks
Resolving purchase order, contract, invoice, or payment discrepancies and documentation
Review Vendor Statements
Ensure all Subcontractors and Supplier Invoices are processed accurately and timely
Ensure proper matching Revenues and Expenses for all projects
Ensure Subcontractor/Suppliers Waivers of Lien are received and correct
Ensure Subcontractors and Suppliers are paid in accordance with contractual terms
Ensure all Path Compliance requirements for W-9's, Insurance Certificates, EEO, and other documents are met by Subcontractors and Suppliers
Follow-up on outstanding accounts payables invoices
Ensure good communication with Path Vendors – calls and e-mails are responded to timely
Ensure compliance with sales and use tax regulations
Compile information for external auditors, as required
Ensure payment discounts are taken when appropriate
Assist with special projects as requested
Work well with Path Team Members to ensure company goals are met for customer satisfaction, safety, and profitability
Requirements:
A college degree in accounting/business administration is desired, but equivalent experience will be considered
Minimum of 2-5 years previous experience, preferably but not required in a construction project cost environment
Strong attention to accuracy and detail
Exceptional customer service and communication skills, communicating with all levels in the organization
Strong PC skills including proficiency in Excel, Sage Construction CRE 300 is preferred
Valid driver's license with positive motor vehicle record
Benefits:
Competitive Compensation
Certification Training
401(k)
Health, Dental, Vision, Life, Long-Term and Short-Term Disability Insurance
Company cellphone and computer
Financial and Mental Health Support through a third party
Travel and Entertainment Discount Program
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