Accounts Payable Specialist

4 weeks ago


Arlington Heights, Illinois, United States Path Construction Full time
Job Overview

Path Construction is seeking a skilled Accounts Payable Specialist to join our accounting team in Arlington Heights, IL. As a key member of our organization, you will be responsible for processing accounts payables, maintaining vendor information, and ensuring timely payments.

Key Responsibilities:

  • Process accounts payables, including data entry, matching, coding, and reconciling entries
  • Set up subcontracts and purchase orders in the Job Cost System
  • Verify and submit subcontractor/supplier invoices according to agreements
  • Maintain the Accounts Payable Database, updating vendor information and ensuring payments are directed to the proper remittance address
  • Schedule and prepare checks
  • Resolve purchase order, contract, invoice, or payment discrepancies and documentation
  • Review vendor statements
  • Ensure accurate and timely processing of subcontractor/supplier invoices
  • Ensure proper matching of revenues and expenses for all projects
  • Ensure receipt of subcontractor/supplier waivers of lien and compliance with contractual terms
  • Ensure all Path Compliance requirements are met by subcontractors and suppliers
  • Follow up on outstanding accounts payable invoices
  • Ensure good communication with Path vendors, responding to calls and emails in a timely manner
  • Ensure compliance with sales and use tax regulations
  • Compile information for external auditors, as required
  • Take payment discounts when applicable
  • Assist with special projects as requested

Requirements:

  • A college degree in accounting/business administration is desired, but equivalent experience will be considered
  • Minimum of 2-5 years of previous experience, preferably in a construction project cost environment
  • Strong attention to accuracy and detail
  • Exceptional customer service and communication skills, communicating with all levels in the organization
  • Strong PC skills, including proficiency in Excel and Sage Construction CRE 300
  • Valid driver's license with a positive motor vehicle record

Benefits:

  • Competitive compensation
  • Certification training
  • 401(k) plan
  • Health, dental, vision, life, long-term, and short-term disability insurance
  • Company-provided cellphone and computer
  • Financial and mental health support through a third-party provider
  • Travel and entertainment discount program


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