Administrative Coordinator

6 days ago

Palo Alto, California, United States Palo Alto Unified School District Full time
Job Summary

We are seeking an experienced Administrative Coordinator to join our team at the Palo Alto Unified School District. This is a critical role that requires a high level of initiative, judgment, and organizational ability.

Key Responsibilities:
  • Compose correspondence and memos from brief verbal instructions or notes.
  • Take dictation that includes a substantial amount of technical terminology, exercising judgment in taking verbatim minutes.
  • Conduct continuing correspondence or telephone communications independently on procedural or informational matters without review by supervisor.
  • Work with the public answering questions involving and understanding of policies, procedures, and regulations.
  • Act as receptionist, making appointments, arranging group meetings, and transmitting confidential or controversial information.
  • Manage many of the details of the office including making decisions based on established policy and procedure.
  • Compile reports from a wide variety of sources, and transmit to other offices or agencies.
  • Type/keyboard difficult financial and statistical reports, budgets, contracts, etc.
  • Maintain detailed and accurate record of budget expenditures involving a variety of departmental budgets and produces periodic summary statements of individual accounts.
Requirements / Qualifications:

To be successful in this role, you will need:

  • A high school diploma or equivalent.
  • At least 3 years of experience in administrative support or a related field.
  • Excellent communication and interpersonal skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office, particularly Excel.
Salary and Benefits:

The salary for this position is estimated to be between $60,000 and $80,000 per year, depending on experience. The district also offers a comprehensive benefits package, including medical, dental, and vision insurance, retirement plan, and paid time off.

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