Executive Support Specialist
5 days ago
We are seeking an experienced Executive Support Specialist to join our team at Navan. This role offers a unique opportunity to work closely with our Chief of Staff and contribute to the smooth operation of our Palo Alto office.
Key Responsibilities:- Calendar Management: Manage complex calendars, including scheduling meetings, travel arrangements, and appointments.
- Travel Coordination: Coordinate domestic and international travel to ensure smooth execution of air travel, accommodations, and logistics.
- Anticipatory Support: Anticipate the needs of the Chief of Staff and the CEO while proactively addressing any challenges.
- Scheduling and Logistics: Coordinate and manage all aspects of external guest visits, from scheduling to logistics.
- Welcoming Experience: Ensure a warm and welcoming experience for all guests.
- Foster Relationships: Foster strong relationships with external partners.
- Event Execution: Assist with the planning and execution of executive events, including dinners, meetings, conferences, and offsites.
- Logistics and Communications: Assist with logistics and attendee communications.
- Process Improvement: Streamline administrative processes and procedures to enhance efficiency.
- Cross-Functional Collaboration: Collaborate with cross-functional teams to drive projects and initiatives.
- Insight Generation: Provide valuable insights and recommendations to improve team operations.
- Technology Expertise: Technology expert and confidence navigating Gsuite, Zoom, Slack, printing, and other collaboration tools.
- Correspondence: Draft and edit professional correspondence.
- Information Dissemination: Manage communication channels and ensure timely dissemination of information.
- Stakeholder Coordination: Coordinate with internal and external stakeholders to ensure smooth operations.
- Global Partnership: Partner cross functionally with the global EA team.
- Education: Bachelor's degree or equivalent experience.
- Experience: 5+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced, high-tech environment.
- Attention to Detail: Extreme attention to detail and ownership over each task, project, and initiative.
- Complex Calendar Management: Proven track record of managing complex calendars and coordinating events.
- Customer Service: Exceptional customer service skills and a commitment to providing a positive experience.
- Organizational Skills: Strong organizational, analytical, and problem-solving abilities.
- Communication Skills: Excellent written and verbal communication skills.
- Dynamic Environment: Ability to thrive in a dynamic and fast-paced environment.
- Flexibility: Proactive and flexible nature to ensure seamless experience in a dynamic and fluid environment.
The estimated salary range for this position is $86,250-$151,000 USD per year, based on location and relevant experience.
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