Event Planning Specialist

2 weeks ago


Milwaukee, Wisconsin, United States Tallguyandagrill Full time

Location: West Allis, WI, USA

Employment Type: Hourly, Full Time

Benefits: Comprehensive medical, dental, vision, life, and short-term disability insurance, paid time off, and holiday compensation.

Join #TeamTallGuy today

Tall Guy and a Grill is a farm-to-fork catering service dedicated to providing the Milwaukee area with exceptional flavors and heartfelt hospitality.

Our Mission: We create mouthwatering dishes that reflect the culinary richness of our local community.

Our Commitment to Local: We prioritize fresh, local ingredients, not only for superior taste but also to support our community and local businesses.

Environmental Responsibility: Over 50% of our products are sourced from Wisconsin, and we actively engage in sustainable practices, including a compost program and the use of eco-friendly disposables.

If you resonate with our values, we invite you to explore this opportunity.

____________________________________________________________________________________________________________________________

Position Overview: Event Coordinator & Lead

Work Schedule: Full-Time

Key Responsibilities:

  1. Manage initial customer inquiries through our website and phone to identify and evaluate new opportunities.
  2. Serve as the primary contact for clients post-contract, addressing inquiries and guiding them through the planning stages, including a 30-day check-in and a 2-week finalization process.
  3. Prepare proposals and invoices for delivery and pick-up orders, ensuring all details are meticulously handled.
  4. Adhere to event production protocols to meet planning deadlines efficiently.
  5. Complete weekly catering production documentation for upcoming events to guarantee the readiness and success of our sales and culinary teams.
  6. Assist management in enhancing internal processes and systems as the business grows.
  7. Coordinate with industry vendors and partners to confirm event specifics, rental orders, and logistics.
  8. Utilize catering software and vendor ordering platforms as required.
  9. Collaborate with the Catering Manager and Sales Manager on initiatives aimed at strengthening partnerships with both prospects and existing clients.

As an Event Lead, your additional responsibilities will include:

  1. Overseeing all coordination and execution of full-service events and weddings.
  2. Providing hands-on support at off-site catering events, including setup and teardown.
  3. Acting as the liaison for all vendors involved in events, as well as clients and guests.
  4. Managing the organization and storage of all event equipment.
  5. Training and supervising event staff, ensuring they are briefed on schedules, venue logistics, and client-specific needs.
  6. Maintaining high standards of client service, food presentation, safety, and health regulations.
  7. Working with the Sales Manager to conduct post-event debriefs and develop a process for client follow-up.
  8. Assisting with additional tasks as necessary to ensure the success of the company, team, and events.

Expectations: We value your commitment to yourself, your team, and our clients.

What We Offer:

  • Competitive starting salary
  • Tips averaging $3,000-$4,000 annually (in addition to base salary)
  • Commission on sales for all events
  • Comprehensive benefits package including health care, dental, vision, life insurance, and short-term disability insurance starting on your first day
  • Two weeks of paid vacation
  • Complimentary meals during shifts
  • Additional gratuity on holiday weekends
  • Employee discounts on catering services
  • Discounts on pizza from our partner location
  • A respectful work environment

The ideal candidate will possess at least 2 years of experience in the catering and events sector, demonstrate attention to detail, and exhibit strong communication and customer service skills. Teamwork is essential for success at off-site catering events. This position requires availability for nights and weekends and reports to the General Manager while collaborating with chefs at events.

Essential Job Requirements:

  • Valid Driver's License
  • Reliable Transportation
  • Ability to handle industrial cleaning chemicals
  • Physical capability to grip objects and tools, including wet or slippery items, and utilize fine motor skills
  • Ability to lift up to 50 lbs

Acknowledgments:

Recognized as The Knot Best of Weddings (2021, 2022) and a Top 5 wedding caterer by Milwaukee A-List (2019, 2020, 2021) for growth in revenue and employment.



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