Administrative Support Coordinator II Position

7 days ago


San Jose, California, United States San Jose State University Full time
Job Title: Administrative Support Coordinator II

San Jose State University is seeking an Administrative Support Coordinator II to provide administrative support to the Lurie College of Education and the Child & Adolescent Development Department.

Job Summary:

  • Provide administrative support to the Lurie College of Education and the Child & Adolescent Development Department.
  • Perform a full range of clerical and administrative support duties, including front desk support, answering phones, and greeting visitors.
  • Assist with events, scheduling appointments, tracking and ordering office supplies, mail distribution, and student relations.
  • Manage departmental forms, brochures, informational materials, flyers, and web pages.
  • Coordinate the administration of department facilities and resources.

Responsibilities:

CHAD General Administrative Duties
  • Act as a frontline point of contact, answer phones, respond to department inbox emails, and greet faculty, staff, students, and visitors.
  • Serve as a point of contact for student inquiries, including forms, policies, and department procedures.
  • Maintain office records for faculty and students, including updating digital records as needed.
  • Assist with the coordination of student assistants and provide action and guidance in areas of office operations.
CHAD Student Records and Related Processes
  • Prepare and process student paperwork, including transcripts, verification of documents, and advising documentation.
  • Support with transcript evaluation requests, including CSET waivers.
  • Prepare student documentation for forms and petitions, including change of/add of major and minor forms, graduation date change forms, and excess unit petitions.
  • Maintain and update department student records.
  • Provide support scheduling student advising appointments.
CHAD Finance and Budget
  • Offer assistance and support to ChAD faculty for Professional Development funding, including purchasing, reimbursements, budgeting, and student assistant hires.
Key Qualifications
  • Completion of a high school program, technical/vocational program, or their equivalents.
  • Three years of related office work experience.
  • Preferred qualifications include a Bachelor's Degree or similar experience, administrative experience working in an office with complex and diverse tasks, and experience with Microsoft Office Suite, PeopleSoft, CMS/FTS, CFS, Google Suite, Adobe Acrobat, and DocuSign.


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