Administrative Support Coordinator II Position
7 days ago
San Jose State University is seeking an Administrative Support Coordinator II to provide administrative support to the Lurie College of Education and the Child & Adolescent Development Department.
Job Summary:
- Provide administrative support to the Lurie College of Education and the Child & Adolescent Development Department.
- Perform a full range of clerical and administrative support duties, including front desk support, answering phones, and greeting visitors.
- Assist with events, scheduling appointments, tracking and ordering office supplies, mail distribution, and student relations.
- Manage departmental forms, brochures, informational materials, flyers, and web pages.
- Coordinate the administration of department facilities and resources.
Responsibilities:
CHAD General Administrative Duties- Act as a frontline point of contact, answer phones, respond to department inbox emails, and greet faculty, staff, students, and visitors.
- Serve as a point of contact for student inquiries, including forms, policies, and department procedures.
- Maintain office records for faculty and students, including updating digital records as needed.
- Assist with the coordination of student assistants and provide action and guidance in areas of office operations.
- Prepare and process student paperwork, including transcripts, verification of documents, and advising documentation.
- Support with transcript evaluation requests, including CSET waivers.
- Prepare student documentation for forms and petitions, including change of/add of major and minor forms, graduation date change forms, and excess unit petitions.
- Maintain and update department student records.
- Provide support scheduling student advising appointments.
- Offer assistance and support to ChAD faculty for Professional Development funding, including purchasing, reimbursements, budgeting, and student assistant hires.
- Completion of a high school program, technical/vocational program, or their equivalents.
- Three years of related office work experience.
- Preferred qualifications include a Bachelor's Degree or similar experience, administrative experience working in an office with complex and diverse tasks, and experience with Microsoft Office Suite, PeopleSoft, CMS/FTS, CFS, Google Suite, Adobe Acrobat, and DocuSign.
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