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Administrative Coordinator

2 months ago

Hawthorne, New York, United States New York Medical College Full time
Job Summary

The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology for New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various administrative tasks and projects, and coordinating the organization of weekly Grand Rounds.

Key Responsibilities
  • Executive Support:
    • Provide comprehensive administrative support to the Department Administrator in support of the Department Director, and Section Chiefs.
    • Manage calendars, prepare letters of recommendation, meeting minutes, and assist with physician and faculty appointments and reappointments.
    • Assist in documentation for OPPE, FPPE, and Peer Review, contributing to Quality and Safety initiatives.
  • Grand Rounds:
    • Assist the Department Director in organizing weekly Grand Rounds.
    • Create and distribute agendas, develop PowerPoint presentations, and gather necessary documents from stakeholders.
    • Coordinate with speakers, build EEDS, book rooms, and send reminders for the sessions.
  • Department Liaison and Coordination:
    • Act as the New York Medical College Urology Department liaison, facilitating seamless communication with various internal departments.
    • Collaborate with Value Analysis Committee, Perioperative Service, and other relevant stakeholders to ensure efficient operations.
    • Coordinate vacation and holiday staffing and manage on-call schedules, and Amion.
    • Administrative Assistance and Project Support
  • Program Support:
    • Aid the Administrator in managing NYMC student Electives and Selectives efficiently.
    • Assist in program assignments (New Innovations), and other administrative tasks.
    • Handle administrative duties including typing, filing, answering phones, and managing supplies.
    • All Other Duties as Assigned.
    Requirements
    • Education: Associate's degree in a relevant field, some college or business school coursework, or equivalent work experience.
    • Technical/Computer Skills: Proficiency in MS Office Suite and other relevant software required.
    • Prior Experience: Minimum of three years experience in a secretarial and/or office setting, preferably in a healthcare or academic setting.
    • Other Skills/Requirements:
      • Strong organizational skills with an attention to detail.
      • Excellent communication and interpersonal abilities.
      • Ability to multitask and prioritize tasks effectively.