Urology Department Administrative Coordinator

1 week ago


Hawthorne, New York, United States New York Medical College Full time

Job Summary:

The Administrative Assistant plays a pivotal role in providing comprehensive administrative support to the Department of Urology for New York Medical College. This key position involves supporting executive and leadership functions, acting as a liaison for departmental coordination, assisting in various administrative tasks and projects, and coordinating the organization of weekly Grand Rounds.

Responsibilities:

  • Provide comprehensive administrative support to the Department Administrator in support of the Department Director, and Section Chiefs.
  • Manage calendars, prepare letters of recommendation, meeting minutes, and assist with physician and faculty appointments and reappointments.
  • Assist in documentation for OPPE, FPPE, and Peer Review, contributing to Quality and Safety initiatives.

Grand Rounds:

  • Assist the Department Director in organizing weekly Grand Rounds.
  • Create and distribute agendas, develop PowerPoint presentations, and gather necessary documents from stakeholders.
  • Coordinate with speakers, build EEDS, book rooms, and send reminders for the sessions.

Department Liaison and Coordination:

  • Act as the WMC Urology Department liaison, facilitating seamless communication with various internal departments.
  • Collaborate with Value Analysis Committee, Perioperative Service, and other relevant stakeholders to ensure efficient operations.
  • Coordinate vacation and holiday staffing and manage on-call schedules, and Amion.

Program Support:

  • Aid the Administrator in managing NYMC student Electives and Selectives efficiently.
  • Assist in program assignments (New Innovations), and other administrative tasks.
  • Handle administrative duties including typing, filing, answering phones, and managing supplies.
  • All Other Duties as Assigned.

Qualifications:

  • Education requirement: Associate's degree in a relevant field, some college or business school coursework, or equivalent work experience.
  • Technical/computer skills: Proficiency in MS Office Suite and other relevant software required.
  • Prior experience: Minimum of three years experience in a secretarial and/or office setting, preferably in a healthcare or academic setting.

Salary:

USD $50,000.00/Yr.



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