Patient Service Associate
6 days ago
We are seeking a highly organized and detail-oriented Patient Service Associate to join our team at Duke Health. As a key member of our Patient Revenue Management Organization, you will play a critical role in ensuring the smooth operation of our revenue cycle processes.
Key Responsibilities- Prepare for clinic visits by reviewing next-day patients and completing next-day preparation activities.
- Enter pre-visit orders and prepare new patient charts.
- Pick up X-rays, office charts, medical records, reports, petty cash, and collections bag.
- File history sheets, ancillary reports, and all other required patient record documentation.
- Return medical records.
- Attach HIPPA/Medicare documents to the encounter forms.
- Check-in patient upon arrival in the practice.
- Identify correct patient information in Maestro Care.
- Verify patient demographic data.
- Edit Maestro Care as needed.
- Accurately identify the appropriate account for patient visits.
- Present and educate patients on required forms and obtain signatures as required by policy and procedure.
- Completes all Maestro Care check-in files and manages all appropriate alerts.
- Collect and post co-payments and balances on accounts due.
- Imprint all patient-specific chart documents and requisition/transmittal documents.
- Copy, file, and distribute insurance cards as indicated by procedure.
- Coordinate all labs/procedures as requested.
- Maintain private physician office charts.
- Prepare encounter forms.
- Investigate and account for missing encounter forms.
- Audit encounter forms for completeness and accuracy before batching.
- Batches encounter forms or charge posting in Maestro Care.
- Schedule tests and procedures.
- Complete and distribute ancillary service requisitions.
- Explain billing to patients according to PRMO credit and collection policies.
- Determine the amount of cash to be collected based on the insurance plan.
- Check-out patients.
- Make return appointments by scheduling patients into the correct appointment type, entering the primary care physician or referring physician, and scheduling tests and procedures.
- Answer telephone, take and deliver messages to physicians, nurses, and others.
- A report obtained medical information from patients and referring physicians accurately, completely, and timely.
- Disseminate messages according to practice communication standards.
- Strong verbal and written communication.
- Basic PC and data entry skills.
- Knowledge of medical terminology and telephone etiquette.
- Demonstrated ability to organize and prioritize work, provide oral and written instructions, interact tactfully with customers and establish and maintain effective relationships with others.
- Must be able to apply specific departmental policies rules and regulations relating to verifying patient information, collecting payments, and maintaining records and forms.
- Minimum of one year of work experience in direct communication and activities.
- Providing service to patients or the public; preferably in a healthcare-related field.
Duke Health is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.
Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes.
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