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Executive Administrative Assistant
2 months ago
Global Dimensions is seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the J5 Directorate USSOCOM (United States Special Operations Command).
Key Responsibilities- Manage the operational schedule of USSOCOM, J5 Director, Vice Director, and Deputy Director and maintain the long-range plan calendar.
- Provide full-time administrative support personnel to perform a full range of administrative, clerical, and office support duties.
- Handle telephone calls, messages, short-fused taskers, and daily details of J5 Director, Vice Director, and Deputy Director in support of office calls, briefings, social functions.
- Maintain internal suspense systems and track status to ensure completion.
- Research and resolve administrative issues and complaints.
- Oversee and maintain the office calendar.
- Assist other administrators in making appointments and arranging meetings.
- Assist with planning and implementing visits, conferences, and other events involving distinguished visitors, guests, and/or groups.
- Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures.
- Perform quality assurance checks for all correspondence to ensure accuracy and compliance with standards, policies, and guidance within the Headquarters.
- Use software to create, copy, edit, store, retrieve, and print forms, memos, and letters.
- Use database or spreadsheet software to create, enter, revise, sort, or calculate, and retrieve data for reports.
- Use graphic software to provide graphs and charts for reports and presentations.
- Develop, establish, update, and maintain office procedures and records files.
- File and maintain copies of policies, plans, and program information for the directorate.
- Control and disseminate classified and unclassified mail.
- Be responsible for the receipt, control, logging, safekeeping, and other necessary actions to account for incoming and outgoing correspondence and files.
- Transmit and receive documents and messages electronically.
- Collect, collate, and present metrics.
- Prepare documentation to initiate requests for additional resources including equipment, furniture, supplies, space, and printing support.
- Minimum five years' experience providing executive-level (J-Code Director, General Officer/Flag Officer) administrative support services to the Government.
- BA/BS Degree with a minimum of three years executive-level administrative support services experience may be substituted for the five years' experience without a BA/BS degree.
- Multifunctional administrative professional skilled in data management.
- Executive level written and oral communications skills.
- Experience and strong skills in data management, computer and internet research, Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.
- Active TS/SCI.
