Event Coordinator
1 day ago
Job Title: Event Assistant
Job Location: Philadelphia, PA
Job Type: Full-time
Job OverviewWe are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of various events. The ideal candidate will be proactive, capable of multitasking, and possess excellent communication skills.
Key Responsibilities- Vendor Liaison: Communicate with vendors for services such as catering, rentals, entertainment, and decor. Ensure all needs are met and contracts are negotiated effectively.
- Logistics Coordination: Manage event logistics, including venue setup, transportation, and scheduling. Ensure all materials and equipment are in place before the event.
- On-site Support: Provide on-site assistance during events, including registration, guest management, troubleshooting, and overseeing event timelines.
- Communication: Serve as a point of contact for guests, vendors, and team members before and during events. Maintain professional and clear communication.
- Administrative Tasks: Perform tasks such as creating schedules, making phone calls, organizing documents, and preparing reports after each event.
- Post-Event Follow-Up: Assist in gathering feedback, creating post-event reports, and managing any post-event requirements.
- Strong organizational and time-management skills
- Excellent verbal and written communication skills
- Ability to work under pressure and handle multiple tasks simultaneously
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and event management software (e.g., Cvent, Eventbrite)
- Willingness to work flexible hours
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