Event Coordinator

1 day ago


Philadelphia, Pennsylvania, United States Inkspirenize Full time
Job Description

Job Title: Event Assistant

Job Location: Philadelphia, PA

Job Type: Full-time

Job Overview

We are seeking a highly organized and detail-oriented Event Assistant to support the planning and execution of various events. The ideal candidate will be proactive, capable of multitasking, and possess excellent communication skills.

Key Responsibilities
  • Vendor Liaison: Communicate with vendors for services such as catering, rentals, entertainment, and decor. Ensure all needs are met and contracts are negotiated effectively.
  • Logistics Coordination: Manage event logistics, including venue setup, transportation, and scheduling. Ensure all materials and equipment are in place before the event.
  • On-site Support: Provide on-site assistance during events, including registration, guest management, troubleshooting, and overseeing event timelines.
  • Communication: Serve as a point of contact for guests, vendors, and team members before and during events. Maintain professional and clear communication.
  • Administrative Tasks: Perform tasks such as creating schedules, making phone calls, organizing documents, and preparing reports after each event.
  • Post-Event Follow-Up: Assist in gathering feedback, creating post-event reports, and managing any post-event requirements.
Qualifications
  • Strong organizational and time-management skills
  • Excellent verbal and written communication skills
  • Ability to work under pressure and handle multiple tasks simultaneously
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and event management software (e.g., Cvent, Eventbrite)
  • Willingness to work flexible hours

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