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Event Coordinator

1 month ago

Philadelphia, Pennsylvania, United States NBME Full time
Job Overview

The Support Coordinator at NBME provides essential administrative and logistical support to various committees within the organization. This role involves managing routine tasks such as scheduling meetings, processing invoices, coordinating travel arrangements, and preparing documents. The ideal candidate will demonstrate strong organizational skills, excellent interpersonal communication, and the ability to handle multiple tasks efficiently in a fast-paced environment.

This role has been designated as primarily remote, meaning it requires little to no onsite attendance. While this role can be designated as remote, you are offered the flexibility to select if you prefer to work primarily remotely, hybrid, or onsite. We're open to considering candidates within 50 miles of our office location in Philadelphia, PA.

Key Responsibilities

  • General Administrative Support: Provide administrative assistance to committees, including scheduling meetings, making travel and dinner reservations, processing invoices, and preparing documents and reports.
  • Communication and Coordination: Serve as a point of contact for frequent and routine communications with internal and external stakeholders. Manage correspondence, respond to inquiries, and maintain records.
  • Budget Management: Compile, track, and prepare budgetary information for committees. Monitor budgets and provide regular updates.
  • Meeting and Event Coordination: Organize in-person and virtual meetings, including scheduling, catering, hotel bookings, IT support, and meeting room arrangements. Prepare and distribute meeting materials.
  • Data Management: Maintain databases and systems, compile and analyze data for reports, and ensure efficient record keeping and tracking of documents.
  • Project Support: Assist with the coordination of projects, including scheduling, preparing materials, and coordinating with various departments.

Requirements

  • Strong organizational and multitasking skills
  • Excellent verbal and written communication abilities
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Detail-oriented with a commitment to quality and accuracy
  • Ability to handle multiple projects in a fast-paced environment
  • Commitment to staff and volunteer collaboration

Preferred Qualifications

  • At least 2 years of relevant administrative and event planning assistance experience.

About NBME

NBME offers a versatile selection of high-quality assessments and educational services for students, professionals, educators, regulators, and institutions dedicated to the evolving needs of medical education and healthcare. We rely on a wide network of collaborators, including volunteers who help develop our exam questions, committees and panels who represent various groups within the medical education community, external researchers, and health profession organizations.

We are committed to meeting the needs of educators and learners globally with assessment products and expert services such as NBME Subject Examinations, Customized Assessment Services, Self-Assessments, the International Foundations of Medicine Program, and Item Writing Workshops. Together with the Federation of State Medical Boards, NBME develops and manages the United States Medical Licensing Examination, which measures the ability to apply knowledge and skills that form the basis of safe and effective patient care.

NBME views diversity, equity, and inclusion as foundational and enduring to our strategy and vision. We continue to focus on ensuring that our DEI work is impactful and ingrained in everything we do, including with our staff, culture, products, and services, the Philadelphia community, and the broader medical education landscape.

Learn more about NBME at [insert link].

Compensation

The NBME offers competitive salaries, excellent benefits, and a rewarding work environment. Excellent benefits include: healthcare, dental, prescription, and vision plans; 401(k) w/match, tuition reimbursement plan, commuter benefit: public transit or parking options. Remote-friendly workplace.