Legal Operations Assistant

2 weeks ago


San Diego, California, United States Jobot Full time
Job Overview:
This position is hosted by Jobot. We are seeking a skilled and experienced Legal Secretary to become a vital member of our dynamic legal team.

About Us:
We are a national law firm specializing in Labor & Employment law, looking for a litigation administrative assistant to support our attorneys in various legal matters.

Role Summary:
The Legal Secretary will provide essential administrative and secretarial support to our attorneys, ensuring smooth operations within a fast-paced legal environment. The successful candidate will manage a range of responsibilities while maintaining confidentiality and professionalism.

Key Responsibilities:
  • Deliver comprehensive administrative assistance to attorneys, including scheduling appointments, managing calendars, and organizing travel logistics.
  • Draft and revise legal documents and correspondence, such as pleadings, briefs, and motions.
  • Utilize electronic filing systems to submit documents to federal and state courts.
  • Assist in trial preparations by organizing exhibits, witness materials, and trial notebooks.
  • Coordinate attorney billing and manage expense reports efficiently.
  • Maintain an orderly and updated filing system for all case-related documents.
  • Communicate professionally with clients, court personnel, and other legal professionals.
  • Conduct legal research as directed by attorneys.
  • Support special projects and undertake additional duties as required.

Qualifications:
  • At least 5 years of experience as a Legal Secretary in a law firm or corporate legal setting.
  • Proficient in electronic filing systems and document preparation.
  • Exceptional organizational skills and meticulous attention to detail.
  • Strong written and verbal communication abilities.
  • Capability to manage multiple priorities and meet deadlines in a high-pressure environment.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal research tools.
  • High level of professionalism and ability to handle confidential information discreetly.
  • Proactive problem-solving skills and the ability to work independently.
  • A paralegal certificate or equivalent qualification is advantageous.

If you are a dedicated professional with a strong commitment to the legal field, we encourage you to consider this opportunity.

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