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Senior Legal Operations Specialist
2 months ago
Position Overview:
This role is pivotal in ensuring the smooth operation of a legal office environment. The incumbent will be responsible for a variety of operational functions, which include:
- Document Management: Operate high-capacity duplicating machines, execute associated copying tasks, and manage the shipping and receiving of materials and supplies.
- Equipment Maintenance: Provide maintenance and repair services for copier equipment on-site.
- Administrative Support: Engage in bindery tasks, quality control, and final checks, along with housekeeping and reception duties as needed.
- Facility Support: Assist with meeting setups and light maintenance tasks within the facility.
- Client Interaction: Due to the nature of the role, strong telephone and interpersonal skills are essential, particularly when interacting with executive-level clients.
- Reporting Structure: This position reports to the Site Manager or designated supervisory personnel.
- Operational Excellence: Ensure convenience copiers are functional through daily inspections and address any issues promptly.
- Confidentiality: Handle sensitive and confidential documents with the utmost care, ensuring high-quality work is maintained.
- Inventory Management: Keep accurate records for management reports and track supplies required for operations.
- Service Coordination: Respond to service calls and coordinate tasks as per client requests.
- Delivery and Distribution: Ensure timely delivery of completed jobs to designated locations.
- Log Maintenance: Maintain daily logs for service and meter readings.
- Project Coordination: Assist in managing off-site projects as required.
Additional Responsibilities:
- Utilize various office equipment including shrink-wrap machines, paper cutters, and bindery tools.
- Perform filing duties, including archiving and document management.
- Engage in scanning and file conversion tasks to support project needs.
- Interact professionally with legal staff, including secretaries, project managers, and partners.
- Deliver quality work under tight deadlines and high-pressure situations.
Note: Only candidates authorized to work in the designated country will be considered. This position is subject to the laws and regulations governing employment in the respective location.
Equal Opportunity Employment: Rose International is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
