Property Administrator

1 week ago


Huntington Beach, California, United States Lincoln Property Company Full time

Job Summary

We are seeking a highly organized and detail-oriented Property Administrator to join our team at Lincoln Property Company. As a Property Administrator, you will be responsible for performing accounting, administrative, and operations duties to ensure the smooth day-to-day operations of our properties.

Key Responsibilities

  • Respond promptly to tenant concerns and requests
  • Monitor tenant service requests to completion, conducting tenant follow-up and preparing work order reports as required
  • Facilitate conference room reservation requests
  • Responsible for new tenant transition program
  • Maintain building and tenant signage
  • Tenant Billing: Process work order billing and prepare upload for service requests from work order system to accounting software
  • Accounts Receivable: process tenant cash receipts through accounting software
  • Process invoice payments via Avid Electronic Pay System
  • Prepare management fee calculation
  • Maintain purchase order tracking spreadsheet
  • Respond to vendor requests and concerns
  • Review received certificates for accuracy
  • Conduct follow-up communication for inaccurate/missing certificates
  • Maintain tracking reports and distribute to building staff
  • General office functions, including spreadsheet creation, document copying, telephone calls, create/maintain form letters and mail merge records
  • Maintain document file system for tenants, leasing, construction, building, employees and accounting
  • Ensure constant accuracy of tenant roster, email distribution lists, emergency contact lists and other important building information
  • Distribution of documents via Adobe Sign
  • Other duties as requested

Requirements

  • A high level of energy, drive, and initiative in the pursuit of job goals
  • Strong organizational skills; ability to self-start and multi-task
  • Advanced oral and written communications
  • Exercise sound judgment and creativity in problem solving
  • Strong work ethic and positive attitude
  • Manage workload commitments effectively and handle deadlines under pressure
  • Ability to work on one's own or as part of a team
  • Strong attention to detail
  • Proficient in Microsoft Office; MRI/JDE/Yardi software experience a plus

This is a 100% in-office position, requiring standard business hours and no remote work or telecommuting.

About Lincoln Property Company

Lincoln Property Company is one of the largest private real estate firms in the United States, offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders, and occupiers.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.



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