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Executive Assistant to Chief Executive Officer

1 month ago

Portland, Maine, United States The Park Danforth Full time
About the Role

We are seeking a highly skilled and experienced Executive Assistant to provide critical support to our CEO. As a key member of our leadership team, you will play a vital role in ensuring the smooth operation of the executive office and supporting the CEO in achieving organizational goals.

Key Responsibilities
  • Manage the CEO's calendar, including scheduling appointments, meetings, and events.
  • Screen calls, visitors, and emails, and handle communications with professionalism and discretion.
  • Draft, edit, and manage correspondence and other documents on behalf of the CEO.
  • Coordinate logistics for meetings and events, including travel arrangements, venue bookings, and catering.
  • Support Board of Trustees and Leadership Team meetings by preparing agendas, compiling materials, and recording accurate meeting minutes.
  • Oversee special projects assigned by the CEO, ensuring they are completed in a timely and confidential manner.
  • Assist with daily administrative tasks such as organizing files, managing office supplies, and liaising with vendors.
Requirements
  • Experience in Executive Administrative Assistance, Executive Support, or a similar role, with at least 5+ years of supporting senior-level executives.
  • Expertise in managing expense reports and coordinating complex diary schedules.
  • Strong organizational and time management skills, with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with software like Canva or other design tools is a plus.
  • Ability to handle confidential information with integrity and discretion.
  • Bachelor's degree in Business Administration or related field preferred, or an equivalent combination of education and experience.
  • Experience in a non-profit or senior living environment is a bonus.
How to Apply

If you're a dedicated and detail-oriented professional ready to provide high-level support in a purpose-driven organization, we'd love to hear from you. Submit your resume and cover letter through LinkedIn or email us at: HR@parkdanforth.com.