Senior Program Coordinator

3 weeks ago


Durham, North Carolina, United States Duke University Full time
Job Summary

The Duke Office of Physician-Scientist Development (OPSD) is seeking a Senior Program Coordinator to provide operational and programmatic oversight of research education and training initiatives within the purview of the OPSD. The successful candidate will be responsible for handling multiple tasks and coordinating processes related to the recruitment, selection, matching, and tracking of students and trainees in OPSD-sponsored programs.

Key Responsibilities
  • Coordinate high-level projects, program organization, and documentation to support alignment of goals and programmatic growth.
  • Manage research education and training projects, including summer research experiences for undergraduates and medical students, post-baccalaureate projects, and junior faculty awards and programs.
  • Coordinate Concierge Career Mentoring Program, working with faculty members to pair scholars with master mentors, staff mentorship meetings, and provide appropriate resource materials.
  • Oversee and/or assist with the development and organization of poster sessions, lectures, and quarterly meetings, including venue identification, catering, coordinating with contributing partners, material preparation, and tracking activities.
  • Schedule meetings, including faculty Steering Committee sessions, and track deliverables and benchmarks.
  • Manage procurement card clearing, check requests, and processing of reimbursements.
  • Regular communication with stakeholders both inside and outside of Duke.
  • Track metrics and evaluate outcomes of research education and training programs.
  • Assist with grant proposal submission as appropriate.
  • Assist with curriculum development for research grants and programs as appropriate.

Requirements
  • Bachelor's degree required.
  • Three years of experience in program administration or an equivalent combination of relevant education and/or experience.
  • Exceptional organizational and planning skills, and attention to detail and follow-through.
  • Strong written and oral communication skills.
  • Skills using logic and reasoning to identify the strengths and weaknesses of alternative solutions to problems.
  • Demonstrated experience working with students, faculty, and/or higher education experience is a plus.
  • Strong interpersonal skills are required.
  • Experience with, or a willingness to learn, Qualtrics and REDCap.
  • Proficient in the use of PowerPoint, Excel, and Word.
  • Able to work in a team setting while also completing projects with little oversight.
  • Able to multi-task and prioritize activities according to importance and urgency, often requiring flexibility to adapt to changes.
  • Must have a demonstrated ability in efficiency and time management to work under pressure in regard to meeting regular, simultaneous deadlines for various individuals, organizations, and institutions.


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