Accounts Receivable Specialist and Office Coordinator
1 week ago
Position Summary: We are seeking a detail-oriented Accounts Receivable Specialist and Office Coordinator to manage financial transactions and administrative tasks within our organization.
Key Responsibilities:Utilizing QuickBooks for daily operations:
- Invoice Creation: Generate Pro-Forma, Trial, and Standard Invoices.
- Accounts Payable Management: Enter bills against Purchase Orders, ensure timely bill payments, and reconcile vendor invoices with received items.
- Invoice Scheduling: Organize due dates for invoices using Google Calendar.
Accounts Receivable Duties:
- Conduct collections and manage incoming payments across various transaction types including credit card, ACH, check, and cash.
- Maintain a schedule for invoice due dates on Google Calendar.
- Set up rental autopay through credit card processing software.
Commission Management:
- Reconcile commissions payable and ensure timely payments to sales representatives.
Bank Reconciliation: Verify bank statements against internal records.
Document Management:
- Track serial numbers, scan documents, and manage electronic filing.
- Input invoices into QuickBooks.
Event Coordination: Reserve booths and assist with travel and hotel arrangements for industry exhibitions.
Sales and Marketing Support: Aid in promoting the Micro Medical Devices Inc. product line.
Compliance Assistance: Support in editing, copying, sending, notarization, and apostille services for compliance documentation.
Additional Tasks: Handle various unexpected assignments as they arise.
Job Types:Part-time, Full-time
Compensation:Hourly Rate: $30.00
Work Schedule:8-hour shifts
Qualifications:- Experience with Microsoft Office: 1 year (Preferred)
- Administrative experience: 1 year (Preferred)
- Proficiency in QuickBooks
Work Location: In-person
Company OverviewMicro Medical Devices Inc. is a cutting-edge medical device company specializing in ophthalmic instruments. Our mission is to provide innovative eye care solutions to diverse populations globally, supporting medical professionals and mission groups in delivering essential eye care services.
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