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Procurement Specialist
2 months ago
Amber Interior Design is seeking a highly skilled Procurement Coordinator to join our team. As a key member of our Procurement Department, you will be responsible for acquiring all materials, furnishings, fixtures, and equipment required for our projects.
Key Responsibilities- Purchasing: Assist in sourcing and purchasing all project materials, furnishings, fixtures, and equipment.
- Ensure all purchases align with design specifications, project budgets, and timelines.
- Prepare purchase orders and proposals for review and approval by relevant departments.
- Vendor & Supplier Management: Maintain and manage relationships with vendors, suppliers, and manufacturers.
- Negotiate contracts, pricing, and terms to secure the best value for the firm.
- Monitor vendor performance to ensure the quality and timely delivery of goods.
- Accounting Coordination: Collaborate with Accounting & Operations to ensure all orders are correctly processed, documented, and invoiced.
- Review and reconcile invoices against purchase orders and delivery receipts.
- Assist in managing procurement-related budgets and financial records.
- Inventory Management & Quality Control: Track orders and monitor delivery schedules to ensure the timely arrival of materials.
- Coordinate with design teams to review production items and manage any issues.
- Inspect all received goods for damages and ensure they meet the required quality standards.
- Update and maintain procurement schedules and inventory records.
- Install Set-Up Coordination: Work with design teams to plan and execute installation processes.
- Coordinate with moving crews, warehouse teams, and other logistics partners to ensure smooth delivery and installation of purchased items.
- Assist in managing warehouse-related needs to ensure all items are adequately packaged and delivered.
- Bachelor's degree in Interior Design, Furniture Design, or a related field
- Experience working within the Interior Design space
- 2+ years of experience in interior design, procurement, or a related role, preferably within a design firm
- Strong negotiation, communication, and organizational skills
- Ability to manage multiple projects simultaneously and work in a fast-paced environment
- Attention to detail and a solid commitment to quality control
- Experience in Net Suite or Studio Webware is a plus
