Current jobs related to Administrative Coordinator for Executives - Calabasas, California - Maverick Payments

  • Administrative Coordinator

    1 month ago

    Calabasas, California, United States PrideStaff Full time

    PrideStaff Office Assistant Job DescriptionAs an Office Assistant at PrideStaff, you will be responsible for a variety of administrative tasks that support the smooth operation of our office. Your duties will include:Key Responsibilities:Generating reports and handling multiple projectsPreparing and monitoring invoices and expense reportsScheduling and...

  • Executive Assistant

    1 week ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Assistant to join our team at Insomniac Holdings, LLC. As a key member of our executive team, you will provide administrative support to our senior leaders, ensuring seamless execution of daily operations and strategic initiatives.ResponsibilitiesManage complex calendars, schedule meetings,...

  • Executive Assistant

    6 days ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job Summary:Insomniac Holdings, LLC is seeking a highly skilled and experienced Executive Assistant to join our team. As a key member of our executive team, you will be responsible for providing administrative support to our executives, ensuring the smooth operation of our daily activities, and contributing to the success of our music festival...

  • Event Coordinator

    1 month ago

    Calabasas, California, United States TicketManager Full time

    About TicketManagerTicketManager is a leading provider of ticket and event management software, serving over 4,000 globally known companies, including 15% of the Fortune 500. We help companies make client entertainment easy and prove the ROI of live events.Job DescriptionWe are seeking a highly organized and detail-oriented Event Coordinator to join our...

  • Coordinating Talent and Office Operations

    1 month ago

    Calabasas, California, United States TicketManager Full time

    About TicketManagerTicketManager is a leading provider of ticket and event management software, serving over 4,000 globally known companies, including 15% of the Fortune 500. We help companies make client entertainment easy and prove the ROI of live events.Job DescriptionWe are seeking a highly organized and detail-oriented Coordinator to join our Business &...

  • HR Coordinator

    1 month ago

    Calabasas, California, United States Live Nation Entertainment Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented HR Coordinator to join our team. As an HR Coordinator, you will be responsible for providing administrative support to our HR team, ensuring the accuracy and efficiency of our HR processes, and maintaining a positive and inclusive company culture.ResponsibilitiesAccurate data entry, file...

  • HR Coordinator

    3 weeks ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented HR Coordinator to join our team at Insomniac Holdings, LLC. As an HR Coordinator, you will play a critical role in supporting our Marketing and Club Operations client groups, ensuring accurate data management, and providing exceptional employee experiences.ResponsibilitiesAccurate data entry,...

  • Executive Protection Manager

    1 week ago

    Calabasas, California, United States Changing Lives Productions LLC Full time

    Job Title: Executive Protection ManagerChanging Lives Productions LLC is seeking a highly skilled and experienced Executive Protection Manager to join our team. As a key member of our security team, you will be responsible for providing world-class security services to our founders and their family.Key Responsibilities:Conducting in-depth risk assessments...

  • Medical Staff Coordinator

    2 weeks ago

    Calabasas, California, United States Northern Light Radiology Associates, Inc Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Medical Staff Coordinator to join our team at Northern Light Radiology Associates, Inc. The successful candidate will be responsible for managing the credentialing and privileging process for radiologists, ensuring compliance with regulatory standards, and providing exceptional support to our...

  • Executive Security Specialist

    1 month ago

    Calabasas, California, United States Changing Lives Productions LLC Full time

    Job DescriptionChanging Lives Productions LLC is seeking a highly skilled and experienced Executive Security Specialist to join our team. As a key member of our security team, you will be responsible for providing premier security services for our founders and their families, ensuring their safety and peace of mind in all situations.Key...

  • Executive Security Specialist

    2 weeks ago

    Calabasas, California, United States Changing Lives Productions LLC Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Protection Specialist to join our team at Changing Lives Productions LLC. The successful candidate will be responsible for providing comprehensive and discreet protection services to our founders and their families, ensuring their safety and peace of mind in all situations.Key...

  • Digital Marketing Campaign Coordinator

    2 weeks ago

    Calabasas, California, United States FullDeck Full time

    Job Title: Digital Email Marketing CoordinatorAt FullDeck, we're seeking a skilled Digital Email Marketing Coordinator to join our team. As a key member of our marketing department, you will play a crucial role in managing and executing marketing campaigns that drive business results.Key Responsibilities:Develop and maintain email campaigns and tasks in...

  • HR Coordinator

    2 weeks ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented HR Coordinator to join our team at Insomniac Clubs. The successful candidate will be responsible for providing administrative support to our HR team, ensuring accurate data entry, and maintaining confidentiality. If you have a passion for HR and a strong understanding of compliance, we...

  • Medical Operations Talent Acquisitions Specialist

    5 days ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Talent Acquisition for FestivalsInsomniac Holdings, LLC is seeking a highly skilled Talent Booking Coordinator to support and execute all aspects of talent booking for festivals.The ideal candidate will manage all aspects of music booking, including budgets, scheduling, contracts, promotion, marketing, ticket sales, daily administrative reports, and staff...

  • HR Coordinator for Electronic Dance Music Events

    5 days ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job Summary: We are seeking an HR Coordinator to support our Marketing and Club Operations client groups at Insomniac Holdings, LLC. The ideal candidate will have a strong understanding of compliance and administrative responsibilities, with experience in HRIS and the ability to balance the needs of employees with the demands of the business.About Us:...

  • Human Resources Coordinator

    1 month ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    The OpportunityInsomniac Events is seeking a highly motivated and organized Human Resources Intern to join our team. As a key member of our HR department, you will provide direct support to our team and gain valuable experience in corporate event management and human resources.ResponsibilitiesAssist in the planning and execution of corporate events,...

  • Social Media Coordinator

    2 weeks ago

    Calabasas, California, United States Insomniac Holdings, LLC Full time

    Job SummaryWe are seeking a highly motivated and creative Social Media Coordinator to join our team at Insomniac Holdings, LLC. As a key member of our marketing team, you will be responsible for crafting and organizing social content across multiple brands, creating engaging captions and selecting assets that resonate with our...

  • Web Content Coordinator

    2 weeks ago

    Calabasas, California, United States True Classic Tees LLC Full time

    Job DescriptionWe are seeking a highly skilled Web Content Coordinator to join our team. As a key member of our digital marketing team, you will be responsible for managing and optimizing web content to ensure a seamless user experience. Your primary focus will be on executing on-site messaging and promotions in our website CMS (Shopify customizer). You will...

  • Insomniac Social Media Coordinator

    2 weeks ago

    Calabasas, California, United States House of Blues Full time

    {"title": "Social Media Coordinator", "description": "Job Summary:We are seeking a highly motivated and creative Social Media Coordinator to join our team at Insomniac Events. As a key member of our social media team, you will be responsible for crafting and organizing social content for our unique brands, one amazing post at a time.You will be a skilled...

  • Agency Management Administrator

    2 months ago

    Calabasas, California, United States Jobot Full time

    About UsWe are a leading insurance and benefits services company with over 30 years of experience. Our team of experts provides comprehensive solutions to our clients, focusing on risk management and customer service.Job DetailsWe are seeking a highly skilled Agency Management Administrator to join our dynamic team. This is a permanent hybrid role that...

Administrative Coordinator for Executives

2 months ago

Calabasas, California, United States Maverick Payments Full time
Job Overview

Join Maverick Payments, a dynamic and rapidly expanding payment solutions provider, as we seek a dedicated Executive Assistant to support our executive team. In this role, you will play a crucial part in ensuring the smooth operation of our leadership's daily activities, contributing to a collaborative and innovative work environment.

Key Responsibilities:
  • Deliver comprehensive administrative assistance to the executive team, including managing schedules, organizing appointments, and coordinating travel arrangements.
  • Facilitate meetings, conferences, and special events by preparing agendas, documenting minutes, and assembling necessary materials.
  • Manage correspondence, phone inquiries, and emails on behalf of executives, ensuring timely and professional responses.
  • Prepare and refine documents, presentations, memos, and reports for both internal and external stakeholders.
  • Oversee the expense reporting and reimbursement processes for executives, collaborating with the accounting team for invoice management.
  • Conduct research and compile information as requested by executives to aid in decision-making and project execution.
  • Uphold confidentiality and manage sensitive information with the utmost discretion and professionalism.
  • Anticipate the needs of executives, proactively addressing potential issues or concerns.
  • Assist in organizing monthly team lunches and annual company events, manage parking logistics, and coordinate in-office meetings with external partners.
  • Support special projects and undertake additional duties as assigned by executives.
  • Occasionally travel locally to complete errands and tasks as needed.
Qualifications:
  • High school diploma or equivalent required.
  • A minimum of 2 years' experience as an executive assistant or in a similar capacity, ideally supporting C-level executives.
  • Bachelor's degree in business administration, communications, or a related field preferred.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
  • Exceptional organizational and time management abilities, with a focus on prioritizing tasks and meeting deadlines.
  • Strong interpersonal skills, capable of engaging effectively with individuals at all organizational levels.
  • Ability to exercise independent judgment, initiative, and discretion in decision-making processes.
  • Proficient in identifying, analyzing, and resolving issues, while promoting continuous improvements in workflow and efficiency.
  • Outstanding written and verbal communication skills, with a keen attention to detail.
  • Ability to maintain professionalism in high-pressure situations, with a commitment to confidentiality.
  • Demonstrated ability to anticipate executive needs and respond promptly to correspondence and follow-up tasks.
  • Strong analytical and research skills, with meticulous attention to detail.
  • Capacity to work independently while delivering high-quality output.
  • Valid driver's license required.
  • This position requires on-site work.
What We Offer:
  • Competitive salary, bonuses, and incentives.
  • Comprehensive employer-sponsored health, vision, and dental insurance.
  • Paid time off, sick leave, and holidays.
  • 401K plan with matching contributions.
  • Commitment to career development and advancement opportunities.
  • A vibrant office culture with team-building activities, celebrations, and more.

Maverick Payments is an Equal Opportunity Employer.