Administrative Coordinator

6 days ago

Calabasas, California, United States Maverick Payments Full time
Job Summary

Maverick Payments is seeking a highly skilled and experienced Executive Support Specialist to provide comprehensive administrative support to our executive team. This is a unique opportunity to join a fast-paced and growing company where you can thrive and further your career.

Key Responsibilities
  • Provide administrative support to the executive team, including managing calendars, scheduling appointments, and arranging travel logistics.
  • Coordinate meetings, conferences, and special events, including preparing agendas, taking minutes, and organizing materials as needed.
  • Handle correspondence, prioritize and respond to inquiries in a timely and professional manner.
  • Prepare and edit documents, presentations, memos, and reports for internal and external distribution.
  • Oversee expense reporting and reimbursement processes for the executives and liaise with the accounting department for invoice processing.
  • Conduct research and gather information as requested by executives to support decision-making and project implementation.
  • Maintain confidentiality and handle sensitive information with discretion and professionalism.
  • Anticipate the needs of executives and proactively address issues or concerns before they arise.
  • Support the coordination of monthly team lunches and company annual events, and coordinate all in-office meetings with external partners.
  • Assist with special projects and other duties as assigned by executives.
  • Travel locally to complete local errands and tasks.
Requirements
  • High school diploma or equivalent.
  • At least 5 years' proven experience as an executive assistant, preferably supporting C-level executives.
  • Bachelor's degree in business administration, communications, or related field preferred.
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Strong interpersonal skills and the ability to interact effectively with individuals at all levels of the organization.
  • Ability to exercise independent judgment, initiative, resourcefulness, and discretion in decision-making.
  • Ability to identify, analyze, and resolve problems, and embrace incremental improvements in workflow and process efficiency.
  • Exceptional written and verbal communication skills, with a keen eye for detail.
  • Ability to maintain composure and professionalism in high-pressure situations. Discretion and confidentiality in handling sensitive information.
  • Demonstrate appropriate preparation and follow through by anticipating needs of executives and timely responding to correspondence or follow up tasks from or on behalf of executives.
  • Possesses strong analytical and research skills with strong attention to detail.
  • Ability to work autonomously while producing a high output of quality work.
  • Valid driver's license.
  • Works on-site at Maverick's Calabasas location.
What We Offer
  • Competitive salary, bonuses, and incentives.
  • Comprehensive employer-sponsored health, vision, and dental insurance programs.
  • Paid time off, paid sick leave, and paid holidays.
  • 401K plan with up to matching contribution.
  • Commitment to career development and advancement.
  • Vibrant office culture, team building, birthdays, work anniversaries, snacks, and more.
Pay Range

$85K-$100K annually

Maverick Payments is an Equal Opportunity Employer.

Pay Transparency Notice: At Maverick Payments, we believe in openness, honesty, and empowering our candidates to make informed career choices. As part of our commitment to transparency, we disclose the salary range for our positions. These ranges reflect our dedication to fair compensation practices and recognize the value that each team member brings to our organization.

Non-Solicitation from Third Parties: Do not contact Maverick Payments about this position unless you are a job seeker and potential applicant for this position. Do not contact Maverick Payments about other services, products, or commercial interests.

Notice to Agency and Search Firm Representatives: Maverick Payments is not accepting unsolicited resumes from agencies and/or search firms for this or other job postings. Resumes submitted to any Maverick Payments employee by a third-party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Maverick Payments. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral.

Fair Chance Ordinance: Maverick will consider qualified applicants with criminal histories in a consistent manner with the Los Angeles Fair Chance Initiative for Hiring.

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