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Executive Administrative Coordinator

2 months ago

Orlando, Florida, United States CareMax Inc Full time
Job Overview

The Executive Administrative Coordinator plays a pivotal role in delivering high-level administrative support to the leadership team at CareMax Inc. This position is essential for ensuring that executives can effectively manage their responsibilities and drive key initiatives within the organization.

Key Responsibilities
  • Delivering comprehensive administrative assistance, including composing and refining correspondence, drafting memos, and preparing communications on behalf of executives.
  • Maintaining meticulous and accurate records to support executive functions.
  • Executing minor financial tasks as required.
  • Coordinating meetings, which involves scheduling, sending reminders, and arranging catering services when necessary.
  • Answering incoming calls with professionalism and courtesy.
  • Welcoming guests and determining the purpose of their visit before directing them appropriately.
  • Overseeing the executive's calendar, prioritizing appointments, and managing sensitive matters effectively.
  • Performing additional duties as assigned to support the team.
Qualifications
  • Bachelor's degree is preferred.
  • Proven experience managing multiple calendars.
  • Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel, Outlook).
Skills and Abilities
  • Experience handling expense reports.
  • Ability to work independently and under general supervision.
  • Commitment to maintaining confidentiality of executive communications.
  • Strong time management skills with the ability to meet deadlines.
  • Excellent written and verbal communication skills.
  • Exceptional organizational skills with the capacity to multitask.
  • Strong problem-solving and decision-making abilities.
  • Proactive and self-directed approach to work.
  • Effective interpersonal skills.
Work Environment

The work environment is characterized by moderate to high noise levels, a clean and well-lit space, and a fast-paced atmosphere, conducive to productivity and collaboration.