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Executive Administrative Coordinator

2 months ago

Houston, Texas, United States FlexTek Full time

FlexTek is collaborating with a prominent Oil and Gas Services firm that has an urgent requirement for an Office Administrator. The primary responsibility of this position involves accurately entering transportation documentation into the company's system and subsequently forwarding it to the billing department.

This role is currently offered as a contract position, featuring a hybrid work schedule where employees are expected to be in the office on designated days while working remotely on others. The compensation for this role is projected to be between $22-$24 per hour.

Key Responsibilities:

  • Manage phone calls, welcome visitors, and uphold a tidy workspace.
  • Examine transportation documents for accuracy and input them into the system.
  • Handle correspondence and distribute driver-related paperwork, including invoices.
  • Coordinate with third-party carriers to allocate orders and verify that rates align with invoices.
  • Perform data entry for all heavy haul loads and urgent shipments, ensuring rate accuracy.
  • Execute accounts payable tasks using the company credit card for minor expenses at terminals.
  • Maintain files for DOT and truck/trailer maintenance in compliance with regulations.
  • Inform management of any safety compliance issues or other concerns.
  • Assist with additional projects and tasks as required.

Qualifications:

  • Minimum of 3 years of experience in an administrative capacity.
  • Familiarity with accounts payable and receivable processes.
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook).
  • Experience with GeoTab is highly desirable.
  • Background in logistics or transportation is preferred.
  • Knowledge of DOT regulations regarding hours of service.
  • Self-driven with the ability to work independently.
  • Exceptional attention to detail is essential.

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