Administrative Coordinator

5 days ago


Houston, Texas, United States Executive Personnel Inc Full time
Administrative Assistant Opportunity

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Executive Personnel Services Inc. The successful candidate will play a crucial role in supporting the daily operations of our staffing company, ensuring efficient administrative processes and excellent client and candidate experiences.

Key Responsibilities:
  • Maintain a clean and organized office environment.
  • Order office supplies, equipment, and manage inventory.
  • Provide exceptional reception and communication services, including greeting clients, candidates, and visitors warmly and professionally.
  • Answer and direct phone calls and emails to the appropriate team members.
  • Handle inquiries and provide general information about our staffing services.
  • Assist with data entry, document preparation, and filing.
  • Manage calendars, appointments, and schedules for team members.
  • Prepare and distribute internal and external correspondence.
  • Welcome candidates and assist with the application process.
  • Coordinate interviews, assessments, and other candidate-related activities.
  • Ensure candidate files are complete and up to date.
  • Maintain accurate and up-to-date records in our database.
  • Assist in data entry and data validation tasks.
  • Generate reports and assist with data analysis as needed.
  • Manage confidential documents with discretion.
  • Organize, archive, and retrieve documents as required.
  • Assist with various administrative projects as assigned by management.
Requirements:
  • High school diploma or equivalent required; Associate degree or administrative certification is a plus.
  • A minimum of 1 year's experience in an administrative assistant role is required.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Microsoft Teams).
  • Strong organizational and time management skills.
  • Excellent verbal and written communication skills.
  • Ability to handle sensitive information with discretion and maintain confidentiality.
  • Detail-oriented and capable of multitasking in a fast-paced environment.
  • Strong interpersonal skills and a professional demeanor.
  • Adaptability and willingness to learn.

We offer a competitive compensation package based on prior experience in the same or similar role. Executive Personnel Services Inc is an EEO employer - M/F/Vets/Disabled.



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