Administrative Coordinator
5 days ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Executive Personnel Services Inc. The successful candidate will play a crucial role in supporting the daily operations of our staffing company, ensuring efficient administrative processes and excellent client and candidate experiences.
Key Responsibilities:- Maintain a clean and organized office environment.
- Order office supplies, equipment, and manage inventory.
- Provide exceptional reception and communication services, including greeting clients, candidates, and visitors warmly and professionally.
- Answer and direct phone calls and emails to the appropriate team members.
- Handle inquiries and provide general information about our staffing services.
- Assist with data entry, document preparation, and filing.
- Manage calendars, appointments, and schedules for team members.
- Prepare and distribute internal and external correspondence.
- Welcome candidates and assist with the application process.
- Coordinate interviews, assessments, and other candidate-related activities.
- Ensure candidate files are complete and up to date.
- Maintain accurate and up-to-date records in our database.
- Assist in data entry and data validation tasks.
- Generate reports and assist with data analysis as needed.
- Manage confidential documents with discretion.
- Organize, archive, and retrieve documents as required.
- Assist with various administrative projects as assigned by management.
- High school diploma or equivalent required; Associate degree or administrative certification is a plus.
- A minimum of 1 year's experience in an administrative assistant role is required.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and Microsoft Teams).
- Strong organizational and time management skills.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with discretion and maintain confidentiality.
- Detail-oriented and capable of multitasking in a fast-paced environment.
- Strong interpersonal skills and a professional demeanor.
- Adaptability and willingness to learn.
We offer a competitive compensation package based on prior experience in the same or similar role. Executive Personnel Services Inc is an EEO employer - M/F/Vets/Disabled.
-
Administrative Coordinator
3 weeks ago
Houston, Texas, United States The LaSalle Group Full timeJob Summary: The LaSalle Group is seeking an experienced Administrative Coordinator to support our leadership team in the Dallas, TX area. As an Administrative Coordinator, you will be responsible for providing administrative support, coordinating schedules, and handling various tasks to ensure the smooth operation of our office.Key...
-
Administrative Coordinator
2 weeks ago
Houston, Texas, United States Murray Resources Full timeJob Title: Administrative CoordinatorMurray Resources is seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative support to the Global Quality Assurance Team. The successful candidate will be responsible for driving operational efficiency, cost-effectiveness, and world-class quality by effectively implementing...
-
Administrative Coordinator
2 days ago
Houston, Texas, United States MD Anderson Cancer Center Full timeJob SummaryThe Administrative Assistant will provide administrative support to the lab team, including purchasing and inventory management, general administrative tasks, financial support and reconciliations, and regulatory support. The ideal candidate will have a high school diploma or equivalent and four years of administrative experience. The University...
-
Administrative Coordinator
3 weeks ago
Houston, Texas, United States Houston Journal of Health Law & Policy Full timeAdministrative Support Role At the Houston Journal of Health Law & Policy, we are seeking an experienced Administrative Assistant to provide high-level administrative support to our university executive. The successful candidate will be responsible for organizing and coordinating activities of the unit, including drafting correspondence, memoranda, and...
-
Administrative Coordinator
2 weeks ago
Houston, Texas, United States Houston Journal of Health Law & Policy Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to a university executive. The successful candidate will be responsible for coordinating activities, drafting correspondence, and serving on committees.Key ResponsibilitiesDraft and edit written documentation, including correspondence,...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States AtWork Group Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at AtWork Group. As an Administrative Assistant, you will play a critical role in supporting the day-to-day operations of our office.Key ResponsibilitiesProvide Administrative Support: Offer general assistance and information to staff as required,...
-
Administrative Coordinator
2 weeks ago
Houston, Texas, United States City of Houston Texas Full timeCity of Houston Texas Job Description **Job Summary:** We are seeking a highly skilled Administrative Specialist to join our team in the Human Services department. The successful candidate will be responsible for providing administrative support to the Management Team, with a focus on processing and coordinating tasks efficiently. **Key...
-
Administrative Coordinator
3 weeks ago
Houston, Texas, United States The City of Houston Full timeJob SummaryWe are seeking a highly skilled and organized Administrative Specialist to join our team at The City of Houston. As an Administrative Specialist, you will provide comprehensive administrative support to our Assistant Director and Doctors, handling special projects, coordinating office functions, and ensuring the accuracy and compliance of...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States Weatherford International plc Full timeJob Summary: We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Weatherford International plc. As an Administrative Assistant, you will play a critical role in supporting our contractor management and event coordination efforts.Key Responsibilities:Facilitate contractor paperwork, including Job Hazard Analysis...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States Vibrant Comprehensive Services Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Vibrant Comprehensive Services.The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Main Responsibilities:Providing exceptional customer service to clients and...
-
Administrative Coordinator
3 weeks ago
Houston, Texas, United States Aquila Engineering LLC Full timeAbout Aquila Engineering LLCAquila Engineering LLC is a leading provider of innovative digital technology solutions for the oil and gas industry. Our mission is to revolutionize operations through cutting-edge technology, driving safety, efficiency, and sustainability.Job SummaryWe are seeking a highly organized and detail-oriented Office Administrator to...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States Memorial MRI & Diagnostic Full timeJob SummaryMemorial MRI & Diagnostic is seeking a highly skilled and organized Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our department and managers, ensuring the efficient operation of the organization.Key ResponsibilitiesProvide administrative support to...
-
Administrative Coordinator
1 week ago
Houston, Texas, United States TD Management Group Inc Full timeJob Title: Administrative AssistantWe are seeking a highly skilled and experienced Administrative Assistant to join our team at TD Management Group Inc.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including coordinating introductions, coaching clients, and documenting member feedback.Key...
-
Administrative Coordinator
1 month ago
Houston, Texas, United States Huckabee Full timeAdministrative Coordinator Job DescriptionBecome a vital part of Huckabee, a prominent architecture and engineering firm focused on educational innovation. Our goal is to positively influence the educational landscape, and we seek committed professionals to help realize this vision. If you are enthusiastic about contributing to impactful design, we invite...
-
Administrative Coordinator
2 weeks ago
Houston, Texas, United States Enterprise Electrical Full timeJob Title: Administrative AssistantEnterprise Electrical is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will play a key role in supporting the smooth operation of our office.Key Responsibilities:Provide administrative support to our office operations, including answering...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States Morgan Benjamin Search Group Full timeJob SummaryMorgan Benjamin Search Group is seeking a highly organized and detail-oriented Administrative Assistant to support the District Board meetings. As a key member of our team, you will be responsible for coordinating all aspects of the meetings, ensuring seamless execution and effective communication.Key ResponsibilitiesMeeting Coordination: Craft...
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States ENGIE Full timeAbout the RoleWe are seeking a highly skilled and organized Administrative Assistant II to join our ENGIE North America Global Business Support (GBS) team. As a key member of our team, you will provide essential administrative support, ensuring a positive and professional first impression for visitors and stakeholders.Key ResponsibilitiesProvide...
-
Administrative Coordinator
2 weeks ago
Houston, Texas, United States SP Plus Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SP Plus Corporation. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our office.Key ResponsibilitiesProvide exceptional administrative support to our department, including...
-
Administrative Coordinator
6 days ago
Houston, Texas, United States Alumanate Full timeJob Title: Administrative AssistantLocation: Houston, TXCompany: Alumanate (Aluminum Composite Panel Manufacturer)Reports to: PresidentAbout Us:Alumanate is a rapidly growing manufacturer of aluminum composite panels, serving distributors across the U.S. We are seeking a detail-oriented and organized Administrative Assistant to support our daily operations....
-
Administrative Coordinator
4 weeks ago
Houston, Texas, United States SP Plus Corporation Full timeJob SummarySP Plus Corporation is seeking a highly skilled and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our department, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative assistance to our department,...