Administrative Coordinator
1 day ago
We are a global consulting firm dedicated to helping our clients revolutionize their approach to engineering challenges through the use of digital technologies.
Our team is passionate about combining automation and software development with traditional engineering to provide our clients with unparalleled visibility and control over their operations.
Job OverviewThe Administrative Assistant will provide high-level support to the CEO, North America, and Executive Directors to ensure company efficiency and productivity.
This role requires full-time availability with flexible hours as needed, and the successful candidate will be responsible for ensuring smooth administrative functionalities, activities, and processes across multiple lines of business.
Key Responsibilities- Manage multiple administrative projects assigned by the CEO, North America
- Prioritize emails and phone calls, schedule meetings, and coordinate planning
- Perform standard general office duties, including ordering supplies, maintaining records management database systems, and supporting reports and documentation needs
- Arrange accommodations, transportation, and meals for executives as needed
- Guarantee office infrastructure is ready and set for team members daily for operations
- Collaborate effectively with other administrative staff and departments to ensure seamless operations and a positive working environment
- Coordinate operations of office headquarters, including reception, document preparation, internal communications, and general office maintenance
- Availability to work in the office every day
- Excellent written and verbal communication skills
- Highly organized and computer-savvy, with proficiency in MS Word, MS Excel, MS PowerPoint, and MS Teams
- Able to stand for extended periods and lift up to 20lbs
- High School Degree
- Bachelor's Degree is a plus
- 1 year of experience in an administrative role
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