Executive Support Specialist
1 week ago
We are seeking a highly organized and proactive Executive Assistant to provide unparalleled support to our Chief Executive Officer. The ideal candidate will thrive in a fast-paced environment and possess exceptional communication and organizational skills.
Key Responsibilities- Contact Management: Manage contacts in CRM and Outlook to maintain an accurate and up-to-date contact list.
- Email Management: Clear large quantities of emails as necessary, identify important emails for review, and clear out less relevant emails to prioritize follow-ups.
- Calendar Management: Effectively manage and prioritize the CEO's schedule, ensuring optimal use of time and alignment with strategic priorities.
- Communication and Information Flow: Understand business needs and content to facilitate effective communication within the executive team and across the organization.
- Expense Management: Manage all expense reports for the CEO and his direct reports, ensuring compliance with policies and approving by deadlines.
- Personal Calendar Management: Follow a complex time-sharing schedule, including multiple dependents, and create an effective calendar and communication tool for multiple stakeholders.
- Agenda Planning and Preparation: Anticipate the CEO's needs and preferences, preparing comprehensive agendas for meetings and events.
- Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, considering the CEO's preferences and schedule constraints.
- Task Prioritization and Follow-Up: Prioritize tasks and projects based on urgency and importance, ensuring deadlines are met.
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- Minimum 2 years of experience as an executive assistant or in a similar role.
- Excellent communication, organizational, and time management skills.
- Ability to maintain confidentiality and discretion.
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Executive Support Specialist
4 weeks ago
Boca Raton, Florida, United States Black Dragon Capital Full timeAbout the RoleWe are seeking an experienced Executive Support Specialist to provide high-level administrative support to our CEO. The ideal candidate will have a strong background in executive support, excellent communication skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesCalendar Management: Provide...
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Executive Support Specialist
2 weeks ago
Boca Raton, Florida, United States Black Dragon Capital Full timeAbout the RoleWe are seeking a highly skilled and experienced Executive Assistant to provide exceptional support to our CEO. As a key member of our team, you will be responsible for managing the CEO's calendar, coordinating travel arrangements, and anticipating their needs and preferences.ResponsibilitiesCalendar Management: Prioritize inquiries and...
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Sales Support Specialist
5 days ago
Boca Raton, Florida, United States Careerxchange Full timeJob Title: Sales Support SpecialistAt Careerxchange, we are seeking a highly motivated and detail-oriented Sales Support Specialist to join our dynamic Sales Team. This role is integral in driving business development by supporting key customers across various retail channels, including major e-commerce platforms, mid-tier retailers, distributors, and...
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Technical Support Specialist
1 week ago
Boca Raton, Florida, United States Canon Solutions America, Inc. Full timeAbout the RoleAs a Technical Support Specialist at Canon Solutions America, Inc., you will play a critical role in ensuring the effective execution of specific products and technology programs in the field. Your primary responsibility will be to maintain ongoing product quality and services to all stakeholders.Your ImpactKey responsibilities...
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Administrative Support Specialist
2 days ago
Boca Raton, Florida, United States Global Channel Management Full timeAbout the job: Administrative Support Specialist Key Responsibilities: * Provides clerical, secretarial, and general office support for attorneys, legal operations manager, and legal staff. * Coordinates appointments, arranges meetings, and assists with special events. * Provides information, including policies and procedures, and relays messages. *...
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Sales Support Specialist
6 days ago
Boca Raton, Florida, United States CAREERXCHANGE, Inc. Full timeJob OverviewWe are seeking a highly skilled Sales Support Specialist to join our dynamic Sales Team at CAREERXCHANGE, Inc. This role is integral in driving business development by supporting key customers across various retail channels, including major e-commerce platforms, mid-tier retailers, distributors, and specialty stores.The ideal candidate will have...
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Sales Support Specialist
2 weeks ago
Boca Raton, Florida, United States CAREERXCHANGE, Inc. Full timeJob OverviewWe are seeking a highly skilled Sales Support Specialist to join our dynamic Sales Team at CAREERXCHANGE, Inc. This role is integral in driving business development by supporting key customers across various retail channels, including major e-commerce platforms, mid-tier retailers, distributors, and specialty stores.Key Responsibilities:Account...
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Trial Support Specialist
1 week ago
Boca Raton, Florida, United States The Law Offices of Kanner & Pintaluga P A Full timeJob Title: Trial Support SpecialistWe are seeking a highly motivated and detail-oriented Trial Support Specialist to join our team at The Law Offices of Kanner & Pintaluga P A. As a Trial Support Specialist, you will play a critical role in assisting our attorneys and paralegals with ongoing cases and preparing them for trial.Key Responsibilities:Manage and...
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Technical Support Specialist
3 weeks ago
Boca Raton, Florida, United States Parallel Partners Full timeTechnical Support SpecialistWe are seeking a highly skilled and motivated Technical Support Specialist to join our team at Parallel Partners. As a Technical Support Specialist, you will be responsible for providing technical assistance and support to our clients, ensuring that their computer systems and networks are running smoothly and efficiently.Key...
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Technical Support Specialist
2 weeks ago
Boca Raton, Florida, United States Parallel Partners Full timeTechnical Support SpecialistWe are seeking a highly skilled Technical Support Specialist to join our team at Parallel Partners. As a Technical Support Specialist, you will be responsible for providing technical assistance and support to our clients, ensuring that their computer systems and networks are running smoothly and efficiently.Key...
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Administrative Support Specialist
3 weeks ago
Boca Raton, Florida, United States Global Channel Management Full timeAbout the job: Administrative Support Specialist Key Responsibilities: * Provides clerical, secretarial, and general office support for attorneys, legal operations manager, and legal staff. * Coordinates appointments, arranges meetings, and assists with special events. * Provides information, including policies and procedures, and relays messages. *...
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Administrative Support Specialist
1 month ago
Boca Raton, Florida, United States Ardent Home Care Inc Full timeAdministrative Support Specialist PositionWe are seeking an Administrative Support Specialist to provide essential clerical and organizational assistance within our agency. The successful candidate will have a background in office management or a similar area, demonstrating outstanding communication abilities, meticulous attention to detail, and exceptional...
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Technical Assistant
4 weeks ago
Boca Raton, Florida, United States Criterion Executive Search Full timeJob OpportunityWe are seeking a highly skilled Technical Assistant to join our Commercial Lines team at Criterion Executive Search. As a Technical Assistant, you will play a crucial role in supporting our team with processing, reviewing, and data input of commercial lines insurance.Key Responsibilities:Assist Account Managers, Account Executives, and...
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Highly Organized Executive Support for CEO
1 month ago
Boca Raton, Florida, United States Black Dragon Capital Full timeExecutive Assistant to Founder & CEO Black Dragon Capital is a minority-controlled, growth-driven private equity fund founded by technology operating executives with a proven track record of building market-leading companies and achieving exceptional investment returns. We are seeking a highly organized and proactive Executive Assistant to provide...
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Diagnostic Imaging Specialist
2 weeks ago
Boca Raton, Florida, United States Healthcare Support Permanent Placement Full timeJob Title: Diagnostic Imaging SpecialistWe are seeking a skilled Diagnostic Imaging Specialist to join our team at Healthcare Support Permanent Placement. As a Diagnostic Imaging Specialist, you will be responsible for conducting radiographic and CT examinations across all age groups in Urgent Care, Express Care, and outpatient...
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Diagnostic Imaging Specialist
7 days ago
Boca Raton, Florida, United States Healthcare Support Permanent Placement Full timeJob Title: Diagnostic Imaging SpecialistWe are seeking a skilled Diagnostic Imaging Specialist to join our team at Healthcare Support Permanent Placement. As a Diagnostic Imaging Specialist, you will be responsible for conducting radiographic and CT examinations across all age groups in urgent care, express care, and outpatient...
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Administrative Support Specialist
3 weeks ago
Boca Raton, Florida, United States Hidden Harbor Capital Partners Full timeAdministrative Support Specialist At Hidden Harbor Capital Partners, we are seeking an experienced Administrative Support Specialist to join our team. As a key member of our Administrative team, you will be responsible for providing administrative support to our office personnel and Partner group. Responsibilities * Serve as the steward of our...
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IT Support Specialist II
3 weeks ago
Boca Raton, Florida, United States ADVANTAGE BEHAVIORAL HEALTH Full timeJob Title: IT Support Specialist IIAt Advantage Behavioral Health, we are seeking a highly skilled IT Support Specialist II to join our team. As a key member of our IT department, you will be responsible for providing advanced technical assistance and support to end-users within the organization.Key Responsibilities:Install, configure, and maintain computer...
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Diagnostic Imaging Specialist
2 weeks ago
Boca Raton, Florida, United States Healthcare Support Permanent Placement Full timeJob Title: Diagnostic Imaging SpecialistWe are seeking a skilled Diagnostic Imaging Specialist to join our team at Healthcare Support Permanent Placement. As a Diagnostic Imaging Specialist, you will be responsible for conducting radiographic and CT examinations across all age groups in Urgent Care, Express Care, and outpatient settings, ensuring quality and...
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IT Support Specialist
4 weeks ago
Boca Raton, Florida, United States Total Warranty Services Full timeJob SummaryWe are seeking an experienced IT Support Specialist to join our team at Total Warranty Services. The successful candidate will provide exceptional technical assistance and customer support to our clients.Key ResponsibilitiesProvide outstanding technical support and customer service to clients via phone, email, or in-person.Respond to and resolve...