Executive Support Specialist

1 week ago


Boca Raton, Florida, United States Envision Staffing Solutions Full time
Job Summary

We are seeking a highly organized and proactive Executive Assistant to provide unparalleled support to our Chief Executive Officer. The ideal candidate will thrive in a fast-paced environment and possess exceptional communication and organizational skills.

Key Responsibilities
  • Contact Management: Manage contacts in CRM and Outlook to maintain an accurate and up-to-date contact list.
  • Email Management: Clear large quantities of emails as necessary, identify important emails for review, and clear out less relevant emails to prioritize follow-ups.
  • Calendar Management: Effectively manage and prioritize the CEO's schedule, ensuring optimal use of time and alignment with strategic priorities.
  • Communication and Information Flow: Understand business needs and content to facilitate effective communication within the executive team and across the organization.
  • Expense Management: Manage all expense reports for the CEO and his direct reports, ensuring compliance with policies and approving by deadlines.
  • Personal Calendar Management: Follow a complex time-sharing schedule, including multiple dependents, and create an effective calendar and communication tool for multiple stakeholders.
  • Agenda Planning and Preparation: Anticipate the CEO's needs and preferences, preparing comprehensive agendas for meetings and events.
  • Travel Coordination: Arrange complex travel itineraries, including flights, accommodations, and ground transportation, considering the CEO's preferences and schedule constraints.
  • Task Prioritization and Follow-Up: Prioritize tasks and projects based on urgency and importance, ensuring deadlines are met.
Requirements
  • High school diploma or equivalent required; associate's or bachelor's degree preferred.
  • Minimum 2 years of experience as an executive assistant or in a similar role.
  • Excellent communication, organizational, and time management skills.
  • Ability to maintain confidentiality and discretion.


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