Office Administrator

4 weeks ago


Toledo, Ohio, United States The Victory Center Full time
Job Opportunity

The Victory Center is seeking a highly skilled Office Manager to join our team in Toledo. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day functioning of our office.

Key Responsibilities:

  • Financial Management:
    • Reconcile bank accounts and credit cards on a monthly basis
    • Prepare and maintain accurate records of all receipts and disbursements
    • Prepare documentation for annual audits
    • Reconcile event income and prepare reports as needed
    • Make timely bank deposits
    • Verify and pay all bills
    • Manage the retention, protection, retrieval, transfer, and disposal of records
    • Plan and implement office systems and equipment procurement
  • Fund Development Support:
    • Manage and update the donor management database
    • Ensure timely acknowledgments with proper IRS information are sent to donors
    • Prepare and print fund development and financial reports as requested
  • Office Management:
    • Ensure an adequate stock of office supplies
    • Maintain records and prepare 1099s for vendors as required
    • Serve as liaison with operations-related vendors and suppliers
    • Coordinate repairs and/or service calls for the agency

Requirements:

  • Bachelor's degree with a minimum of three years of accounting experience
  • Experience reconciling accounts, preparing financial statements, and working with auditors
  • Proficiency in QuickBooks and Excel
  • Detail-oriented and well-organized with the ability to adhere to deadlines
  • Experience with a non-profit organization and donor databases is preferred

Please submit your resume, cover letter, and three professional references to Dianne Barndt, Executive Director at dcherry@thevictorycenter.org.


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