Office Administrator
4 weeks ago
The Victory Center is seeking a highly skilled Office Manager to join our team in Toledo. As a key member of our operations team, you will play a vital role in ensuring the smooth day-to-day functioning of our office.
Key Responsibilities:
- Financial Management:
- Reconcile bank accounts and credit cards on a monthly basis
- Prepare and maintain accurate records of all receipts and disbursements
- Prepare documentation for annual audits
- Reconcile event income and prepare reports as needed
- Make timely bank deposits
- Verify and pay all bills
- Manage the retention, protection, retrieval, transfer, and disposal of records
- Plan and implement office systems and equipment procurement
- Fund Development Support:
- Manage and update the donor management database
- Ensure timely acknowledgments with proper IRS information are sent to donors
- Prepare and print fund development and financial reports as requested
- Office Management:
- Ensure an adequate stock of office supplies
- Maintain records and prepare 1099s for vendors as required
- Serve as liaison with operations-related vendors and suppliers
- Coordinate repairs and/or service calls for the agency
Requirements:
- Bachelor's degree with a minimum of three years of accounting experience
- Experience reconciling accounts, preparing financial statements, and working with auditors
- Proficiency in QuickBooks and Excel
- Detail-oriented and well-organized with the ability to adhere to deadlines
- Experience with a non-profit organization and donor databases is preferred
Please submit your resume, cover letter, and three professional references to Dianne Barndt, Executive Director at dcherry@thevictorycenter.org.
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