Senior Project Coordinator

2 weeks ago

Washington, Washington, D.C., United States ASRC Federal Full time
Job Summary

We are seeking a highly skilled and experienced Senior Project Coordinator to provide full-time in-office support to our NASA contract in Washington D.C.

Key Responsibilities
  • Calendar Management: Ensure key meetings are covered by at least one member of the senior management team, and coordinate meeting logistics, including agenda, attendees, and travel information.
  • Administrative Support: Independently perform administrative management functions, including preparing travel authorizations and vouchers, creating travel orders, and processing miscellaneous forms.
  • Database Management: Maintain databases that reflect the fulfillment and/or status of administrative requirements and/or systems.
  • Correspondence Review: Conduct a technical review of correspondence prepared for signature to ensure consistency with agency procedures on completeness, timeliness, and format standards.
  • System Management: Work with the Headquarters Action Tracking System (HATS) and Partnership Agreement Maker (PAM) to ensure all SMD actions are being actively addressed.
  • Meeting Support: Support key meetings, including establishing call-in lines, taking notes, and creating sign-in lists.
  • Presentation Development: Create presentations for the division in support of meetings.
  • Milestone Planning: Develop and support Directorate milestone planning activities.
  • Customer Support: Make recommendations for customers, including meeting attendance, communications, and notices to keep them informed.
  • Security Clearance: Track division personnel with security clearance access and assist them in setting up classified briefings.
  • Visitor Support: Support domestic and foreign visitors to NASA HQ division offices, including processing required paperwork and communicating with authorized escorts.
Requirements
  • Education: Bachelor's degree and 3-4 years of experience or 7-8 years in lieu of education.
  • Experience: Executive administrative and office experience preferred, with travel arranging experience highly desired.
  • Skills: Proficient in Microsoft Word, PowerPoint, Excel, and Outlook, with experience with Google Docs, Forms, and Calendar a plus.
  • Personal Qualities: High degree of accuracy, organization, consistent attention to detail, and high level of productivity, with strong capability to learn new software tools and systems quickly and independently.
Benefits

We invest in the lives of our employees, both in and out of the workplace, by providing competitive pay and benefits packages. This posting is offering a pay range of $61,499 - $92,249 depending on experience, seniority, geographic locations, and other factors permitted by law. Benefits offered may include health care, dental, vision, life insurance, 401(k); education assistance; paid time off including PTO, holidays, and any other paid leave required by law.

ASRC Federal and its Subsidiaries are Equal Opportunity / Affirmative Action employers. All qualified applicants will receive consideration for employment without regard to race, gender, color, age, sexual orientation, gender identification, national origin, religion, marital status, ancestry, citizenship, disability, protected veteran status, or any other factor prohibited by applicable law.

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