Administrative Support Specialist for Executive Leadership

6 days ago

Salt Lake, Utah, United States American Cybersystems Full time

Establish a strong support foundation for executive leadership teams by leveraging exceptional organizational, communication, and problem-solving skills. We are currently seeking an experienced Administrative Support Specialist to provide high-level administrative assistance to our senior executives in Salt Lake City, UT.

 

Major Purpose:

The primary objective of this role is to anticipate, predict, and execute on the business needs of the office with seamless precision. This involves providing comprehensive calendar management, coordinating events, travel arrangements, and ensuring smooth day-to-day operations.

 

Main Functions:

  • Calendar Management: Coordinate complex calendars, prioritize tasks, and ensure timely execution of events and appointments.
  • Communication: Develop effective relationships with senior executives, corporate counterparts, and colleagues, maintaining a professional image and reputation of the organization.
  • Correspondence and Calls: Screen correspondence and telephone calls, respond or direct to appropriate parties as needed, and maintain confidentiality when required.
  • Additional Duties: Provide telephone support, assist with company-wide communications, expense report preparation, mail, paperwork distribution, filing, copying, and other general tasks.
  • Event Planning: Serve as the event planning coordinator for multiple business events of varying size and nature, demonstrating expertise in logistical organization and execution.

 

Education and Experience:

This role requires a minimum of 8 years of related administrative experience or an associate degree with 4 years of relevant experience. At least 5 years of experience handling multiple simultaneous projects, managing multiple tasks, and deadlines in a fast-paced environment is preferred.

 

Preferred Skills:

  • A minimum of 10 years of prior experience working with senior executives.
  • Proficient in Microsoft Office suite (PowerPoint, Excel, Word, Outlook including Teams).
  • A strong sense of urgency with the ability to monitor shifting priorities while responding and reacting to unexpected situations.
  • Good judgment and discretion in handling confidential information.
  • Demonstrate a willingness to learn new skills and accept additional responsibilities as required.
  • Possess the ability to work well as a team and independently with minimal supervision.
  • Extremely organized with great attention to detail and excellent grammar skills.
  • The ability to anticipate needs and possess a high degree of initiative to begin action and independently take responsibility for follow-through actions.
  • Willing to work some extended hours when necessary, including occasional availability at a moment's notice.
  • Focused on customer satisfaction, committed to generating quality work products, and willing to do whatever it takes to get the job done efficiently.

 

Estimated Salary Range: $30 - $35 per hour

 

Benefits:

Innova Solutions offers benefits based on eligibility, including medical and pharmacy coverage, dental/vision insurance, 401(k), health savings account (HSA), flexible spending account (FSA), life insurance, pet insurance, short-term and long-term disability, accident and critical illness coverage, pre-aid legal and ID theft protection, sick time, and paid leaves.

 

About Innova Solutions:

We are a global technology and business transformation solutions provider employing approximately 50,000 professionals worldwide, reporting annual revenue approaching $3 billion. Our global delivery centers across North America, Asia, and Europe enable us to deliver strategic solutions to clients, positioning them as leaders in their fields.

  • Executive Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job DescriptionAs an Executive Administrative Support Specialist, you will provide complex administrative support to department management at the University of Utah. This role involves coordinating and overseeing the work of support staff, serving as the 'face' of the Dean's Office of the College of Architecture and Planning, and providing secretarial and...

  • Executive Support Specialist

    7 days ago

    Salt Lake, Utah, United States University of Utah Full time

    At the University of Utah, we are seeking an experienced Executive Support Specialist to provide complex administrative support for our department management. This is a critical role that requires a high level of organization, communication, and problem-solving skills.About the JobThe Executive Support Specialist will be responsible for coordinating and...

  • Administrative Support Specialist

    6 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job Summary">We are seeking an experienced Administrative Support Specialist to join our team at the University of Utah, supporting the Division of Cardiovascular Medicine. The successful candidate will provide complex administrative support, working closely with cardiovascular medicine staff and faculty.

  • Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    About the RoleWe are recruiting an Administrative Support Specialist to provide high-level administrative assistance to department management at the University of Utah.Job SummaryThis is a key support role that requires strong organizational and communication skills. The successful candidate will be responsible for coordinating various administrative tasks,...

  • Administrative Support Specialist

    4 days ago

    Salt Lake, Utah, United States University of Utah Full time

    The University of Utah is seeking a detail-oriented and organized Administrative Support Specialist to join its Purchasing Card team. This role provides routine office support, reviews and processes documents and requests for information, maintains files, enters data, and more.Job SummaryCome work with our dynamic team that helps people across campus with...

  • Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at the University of Utah. This role will provide administrative support to the Dean's Office of the College of Architecture and Planning, serving as the 'face' of the office and often as the first point of contact.Key...

  • Administrative Support Specialist

    4 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job Summary:We are seeking an experienced Administrative Support Specialist to provide complex administrative support for department management at the University of Utah. This role involves coordinating and overseeing the work of support staff, as well as maintaining budget records and preparing expenditure statements.Key Responsibilities:Assist with...

  • University of Utah Administrative Support Specialist

    4 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job Title: University of Utah Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to provide administrative support to department management.About the RoleThe Administrative Support Specialist will be responsible for coordinating and overseeing the work of support staff, as well as...

  • Administrative Support Specialist

    1 day ago

    Salt Lake, Utah, United States University of Utah Full time

    Job SummaryWe are seeking an experienced administrative support specialist to provide high-level assistance to multiple practitioners at the University of Utah. As a key member of our team, you will be responsible for coordinating provider meetings, calendars, and phone calls. You will also assist with developing meeting agendas, minutes, and task lists.Key...

  • Administrative Support Specialist Lead

    3 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Senior Administrative Role at the University of UtahWe are seeking a highly skilled and experienced administrative professional to provide complex support to department management. This senior role involves overseeing and coordinating the work of support staff to ensure seamless day-to-day operations.About the Role:Assist with strategic business planning to...

  • University of Utah Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    **Job Summary:**We are seeking an experienced and highly skilled Administrative Support Specialist to join our team at the University of Utah. This is a fantastic opportunity for someone who is passionate about providing complex administrative support to a dynamic team.**Responsibilities:**Provide administrative support to the Division of Midwifery team,...

  • Administrative Support Specialist for Academic Institutions

    4 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job OverviewThe University of Utah is seeking an experienced administrative professional to provide exceptional support to our academic departments. As an Administrative Support Specialist, you will be the primary point of contact for faculty, staff, and students, handling a wide range of tasks and responsibilities.About the RoleThis position requires a...

  • Complex Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Job SummaryThis role provides complex administrative support to upper-level department management, coordinating meetings and conferences, maintaining office supplies, and facilitating non-clinical patient scheduling functions for the Division of Midwifery.Duties and Responsibilities* Provides administrative support to department management by scheduling...

  • Administrative Services Coordinator

    7 days ago

    Salt Lake, Utah, United States PacifiCorp Full time

    Job OverviewPacifiCorp is seeking an experienced Administrative Services Coordinator to join our team in Salt Lake City, UT.Salary and BenefitsThe estimated annual salary for this position is between $69,700 and $82,000, with a comprehensive benefits package including health care, retirement, paid time off, tuition assistance, paid short-term and long-term...

  • Executive Support Professional

    7 days ago

    Salt Lake, Utah, United States University of Utah Full time

    Company Overview">The University of Utah is a leading research institution, and we are seeking an experienced administrative professional to join our team.">Job Description:">We are looking for a highly organized and detail-oriented individual who can provide complex administrative support to department management.This includes coordinating and overseeing...

  • Administrative Support Specialist

    5 days ago

    Salt Lake, Utah, United States Elwood Staffing Full time

    We're seeking a highly motivated and organized HR Admin to join our team at Elwood Staffing. As an HR Admin, you'll play a vital role in supporting our Human Resources department with administrative and clerical tasks.The annual salary for this position is $55,000 - $75,000, depending on experience.Key Responsibilities:The HR Admin will be responsible...

  • Executive Support Professional

    6 days ago

    Salt Lake, Utah, United States Black & McDonald Full time

    At Black & McDonald, we are seeking an exceptional Executive Support Professional to join our team. As a key member of our administrative staff, you will provide high-level support to our Project Managers, ensuring seamless day-to-day operations and contributing to the success of our organization.Job SummaryThe successful candidate will possess excellent...

  • Division of Cardiovascular Executive Support Professional

    5 days ago

    Salt Lake, Utah, United States University of Utah Full time

    The University of Utah is seeking a highly skilled executive support professional to join its Division of Cardiovascular Medicine team. As a Division of Cardiovascular Executive Support Professional, you will be responsible for providing comprehensive administrative support to division staff and faculty.This role offers a unique opportunity to work in a...

  • Administrative Sales Support Specialist

    3 weeks ago

    Salt Lake, Utah, United States Complete Gym Solutions, LLC Full time

    Job DescriptionWe are seeking a highly detail-oriented and proactive Sales Administrative Assistant to support our sales team in driving revenue growth.Key Responsibilities:Assist with daily sales operations, customer communications, order processing, and administrative support.Ensure smooth workflow between the sales team, clients, and other...

  • Office Administrator Specialist

    5 days ago

    Salt Lake, Utah, United States Chipton Ross Full time

    About the JobAs an Administrative Assistant for Chipton-Ross, you will play a vital role in supporting senior executives, corporate counterparts, and coworkers in Salt Lake City, UT. This 100% onsite position offers a unique opportunity for growth and development in a dynamic work environment.Key ResponsibilitiesCalendar management: coordinate executive...