Senior Executive Assistant

1 week ago


Council Bluffs, Iowa, United States Smith Davis Insurance Full time
Position Overview

We are seeking a dedicated and experienced Executive Assistant to provide comprehensive support to the President of Smith Davis Insurance. This pivotal role is essential for ensuring the efficient functioning of our executive office, encompassing a range of administrative responsibilities while adeptly managing email communications.


Employee Benefits

• Paid Time Off (PTO)
• Flexible Work Schedule
• Health Insurance Coverage
• Dental and Vision Insurance
• Life and Disability Insurance
• Evenings Off
• Opportunities for Career Advancement
• Monday to Friday Work Schedule
• Hands-on Training Provided
• Retirement Savings Plan


Key Responsibilities

Calendar Management: Efficiently oversee the President's calendar, coordinating appointments, meetings, and travel arrangements with precision and care.

Email Oversight: Actively manage the President's email inbox, prioritizing messages, drafting replies as necessary, and ensuring effective communication.

Communication Coordination: Serve as the main point of contact for the President, managing all communications with professionalism and confidentiality, including phone calls and written correspondence.

Document Preparation: Create, review, and refine essential documents such as emails, reports, and presentations, ensuring systematic organization and accessibility of critical files.

Meeting Coordination: Organize logistics for meetings and events, including preparation of materials, technology setup for virtual gatherings, and providing summaries and follow-up action items.

Project Assistance: Support project oversight by facilitating interdepartmental communication, tracking progress, and aiding in the timely completion of objectives.

Administrative Support: Execute various administrative tasks, including expense management, office supply organization, and maintaining an efficient office environment.


Qualifications

Experience: Minimum of 3 years in an Executive Assistant role, ideally within the insurance sector or a related industry.

Organizational Skills: Exceptional ability to manage multiple tasks and prioritize effectively in a dynamic environment.

Communication Skills: Excellent written and verbal communication abilities, with experience in professional correspondence and presentation creation.

Technical Proficiency: Advanced skills in MS Office Suite, particularly Outlook, along with familiarity with standard communication tools.

Positive Attitude: A proactive and solution-oriented mindset, demonstrating strong problem-solving capabilities and a diplomatic approach to challenges.

Educational Background: Bachelor’s degree in Business Administration, Communication, or a related field preferred. Relevant certifications in executive assistance or office management are advantageous.



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