Assistant Office Manager

4 weeks ago


Framingham, Massachusetts, United States Framingham Fire Department Full time

Job Title: Assistant Office Manager

Job Summary: We are seeking a highly organized and detail-oriented Assistant Office Manager to join our team at Framingham Public Schools. The successful candidate will be responsible for providing administrative support to the school office, ensuring the smooth operation of daily activities, and maintaining accurate records.

Key Responsibilities:

  • Assist in day-to-day operations, planning, and organization
  • Maintain efficient systems and processes
  • Respond to all parent information requests and supports family and community engagement programs
  • Greet, direct and assist families and visitors
  • Use electronic badge system to check visitors in and out
  • Answer and appropriately direct telephone calls from outside vendors, community, parents, organizations, district and city personnel, and staff
  • Run reports as needed or requested by the building principal or the vice principal
  • Facilitate the distribution of handouts and fliers (paper and/or electronic) as requested
  • Liaison with transportation and residency updates in the student information system
  • Assist with daily dismissal procedures
  • Collect and process daily student lunch count
  • Sort, and distribute US and inter-District mail
  • Perform any other reasonable duties as assigned by either the building principal or the vice principal

Requirements:

  • High school diploma or General Education Diploma (GED) and at least one-year related experience and/or training or equivalent combination of education and experience
  • Associate's degree (A.A.) or equivalent preferred
  • Prior successful experience working in a school office setting preferred

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver's license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Administrative Support (Unit S) Contract.


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