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Human Resources Coordinator

2 months ago


Jacksonville, Florida, United States Dream Finders Homes Full time
Job Summary

We are seeking a highly organized and detail-oriented Human Resources Coordinator to join our team at Dream Finders Homes. The successful candidate will provide administrative support to the HR department, ensuring the smooth operation of day-to-day human resource functions.

Key Responsibilities
  • Support the implementation of HR policies and procedures, and assist with all human resources procedures and tasks.
  • Assist with day-to-day operations of the HR functions and duties, including maintaining employee records and providing administrative support to all employees.
  • Assist in payroll preparation by providing relevant data, such as compensation, PTO, bonus, and leave of absence information.
  • Facilitate human resources processes, conduct employee onboarding, and help organize training and development initiatives.
  • Coordinate HR projects, meetings, and training seminars.
  • Ensure compliance by maintaining up-to-date Labor Law Posters in accordance with legal requirements.
  • Answer the main HR department phone line.
  • Maintain and organize the HR Email Inbox.
  • Send out all approved Company/HR Communications.
  • Maintain the Employee Directory and Company Org Charts.
  • Facilitate the employment applicant tracking process in ADP.
  • Perform HRIS data entry and personnel file maintenance.
  • Assist employees and supervisors with basic interpretation of HR policies and procedures.
  • Assist with employee onboarding.
  • Facilitate the completion of employee new hire paperwork.
  • Maintain confidential personnel files and personnel actions.
  • Work on moving all hard-copy personnel files to an electronic file system.
  • Maintain the current and termed I-9 files.
  • Respond to all reference checks and verifications of employment status.
  • Assist the HR Director and HR Business Partners with HR projects.
  • Assist with Benefits Administration.
  • Pull data or reports from all HR systems, such as ADP.
  • Mass mail merge/mailings.
  • All other duties as assigned.
Requirements
  • High School Diploma or equivalent required, Bachelor's Degree preferred.
  • 1-3 years of related experience preferred, even if intern capacity.
  • Understanding of HR laws such as EEO/AA, ERISA, ADA, etc. preferred, but not required.
  • Knowledge of HR best practice strategies and policies preferred, but not required.
Skills and Abilities
  • Exceptional communication skills – both written and verbal.
  • Able to maintain a high level of confidentiality at all times.
  • Flexible and adaptable; able to work in ambiguous situations.
  • Resilient and tenacious with a propensity to persevere.
  • Problem-solving and root cause identification skills.
  • Able to work effectively at all levels in an organization.
  • Ability to establish and maintain strong relationships.
  • Ability to influence others and move toward a common vision or goal.
  • Must be a team player and able to work collaboratively with and through others.
  • In-depth knowledge of Human Resources, Regulatory, and legal principles and practices.
  • Excellent time management, communication, decision-making, and presentation skills.
  • Proficient in MS Excel, PowerPoint, and Word.
Work Environment
  • The work environment is representative of an office setting.
  • The noise level in the work environment is usually quiet to moderate.