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Office Manager and Administrative Assistant

2 months ago

Hallandale Beach, Florida, United States Gulfstream Park Full time
{"title": "Office Manager and Administrative Assistant", "content": "Job Summary

1/ST is seeking a highly organized and personable individual to join as the Office Manager and Administrative Assistant. The ideal candidate will be responsible for managing the day-to-day administrative operations of 1/ST's corporate headquarters while also providing exceptional receptionist duties to ensure a smooth and welcoming experience for clients, visitors, and employees.

Key Responsibilities
  • Administrative Support:
    • Schedule and coordinate meetings, appointments, and travel arrangements across different time zones, often changing rapidly.
    • Prepare and distribute memos, emails, and reports for various projects, including data entry, document preparation, and research tasks.
    • Assist with basic accounting tasks, such as expense reports and invoice processing.
    • Work closely and effectively with executives to keep them well informed of upcoming commitments and responsibilities and follow up appropriately.
  • Office Organization:
    • Develop and implement office policies and procedures to improve efficiency and productivity.
    • Take ownership of office supplies and equipment, ensuring the office remains properly stocked and well-maintained.
    • Maintain filing systems and electronic databases.
    • Oversee office maintenance and repairs, liaising with building management as necessary.
  • Reception Duties:
    • Welcome visitors in a friendly and professional manner, creating a positive first impression.
    • Manage incoming calls and inquiries, directing them to the appropriate person or department.
    • Process incoming and outgoing mail and packages.
    • Maintain a clean and organized reception area.
  • Cross-functional Collaboration:
    • Embrace our startup mentality by being adaptable and proactive in addressing office needs and challenges.
    • Be a trusted resource for our team members, providing support and assistance with various administrative tasks.
Requirements
  • Proven experience in a similar role, preferably in an office setting.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Proficiency in Microsoft Office Suite and other office software.
  • Attention to detail and problem-solving skills.
  • Ability to work independently and prioritize tasks effectively.
  • Exhibit exceptional critical-thinking and problem-solving ability.
  • Possess excellent organizational, communication, and analytical skills with the ability to prioritize and handle multiple tasks simultaneously in a fast-paced environment.
  • Value teamwork and collaboration; exhibit a participatory and inclusive work style.
  • Self-motivated individual with a "roll up the sleeves" attitude and a "hands-on" style, having the aptitude to thrive in a fast-paced, results-oriented environment.
About 1/ST

1/ST is a world-class technology, entertainment, and real estate development company with Thoroughbred horseracing and pari-mutuel wagering at the core. The company's consumer-facing brand 1/ST powers The Stronach Group's forward-thinking 1/ST RACING & GAMING, 1/ST CONTENT, 1/ST TECHNOLOGY, and 1/ST EXPERIENCE businesses.

1/ST RACING & GAMING drives the best-in-class horse racing operations and gaming offerings at the company's premier racetracks and training centers, including Gulfstream Park, home of the Pegasus World Cup Championship Invitational Series.

1/ST is an equal opportunity employer and encourages applications from all qualified candidates. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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