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Office Operations Coordinator

2 months ago

West Hartford, Connecticut, United States Gfeller Laurie LLP Full time
Job Overview

The Office Operations Coordinator plays a crucial role in providing comprehensive support to the office environment. This position is accountable for managing communication, maintaining office organization, overseeing equipment functionality, and ensuring the availability of essential supplies.

Key Responsibilities

  • Deliver exceptional and professional service to all staff and visitors.
  • Handle mail operations, including the preparation and distribution of packages and sorting incoming correspondence.
  • Assist in the management of client records while ensuring confidentiality and proper delivery of documents.
  • Oversee the processing of requests for copying, binding, and other document-related tasks as directed by legal staff.
  • Manage the maintenance and troubleshooting of telecommunications equipment.
  • Support the setup and upkeep of computer workstations and audio/visual systems.
  • Conduct inventory checks and manage off-site storage solutions for files.
  • Perform minor repairs and maintenance on office equipment as needed.
  • Coordinate service appointments and maintain relationships with vendors.
  • Organize and facilitate office events, both on-site and off-site.
  • Prepare meeting spaces, ensuring they are ready for use and cleaned afterward.
  • Maintain cleanliness in communal areas, including kitchens and break rooms.
  • Monitor and manage the inventory of office supplies.
  • Assist with physical tasks, including moving boxes and furniture as required.
  • Conduct regular inspections of the office space to identify maintenance needs and report them accordingly.
  • Act as a liaison between office management and administrative personnel.
  • Provide additional administrative support as needed.

Qualifications and Skills

  • A minimum of three years of experience in a professional office setting.
  • Familiarity with office technology, including telecommunication systems, copying/scanning/faxing equipment, and proficiency in Microsoft Office Suite and Adobe Pro.
  • Ability to lift and move items up to 25 pounds and reach items stored at heights of up to 8 feet.
  • Demonstrated initiative, reliability, professionalism, and attention to detail.
  • Prior experience in a legal environment is advantageous but not mandatory.
  • Strong listening skills to accurately assess and meet customer needs.

Educational Background

  • High School Diploma or equivalent is required.