Senior Research Funding Coordinator

2 weeks ago

New York, New York, United States Columbia University Full time

Job Type: Officer of Administration

Bargaining Unit:

Regular/Temporary: Regular

Hours Per Week: 35

Salary Range: Minimum $80,000 - Maximum $85,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Overview

The Department of Environmental Health Sciences is seeking a Senior Grant Coordinator to become an integral part of the pre and post-award team. Reporting to the Department Administrator, the selected individual will oversee the grant submission process for designated sponsored projects and manage the daily post-award activities of various grant initiatives.

This role will act as a knowledgeable resource for inquiries related to grants.

Key Responsibilities

  • Assist Principal Investigators (PIs) in the formulation, evaluation, and submission of grant and contract applications. Oversee timelines and the overall submission process to ensure timely completion of high-quality, compliant proposals.
  • Administer pre- and post-award functions for research grants, contracts, and discretionary accounts.
  • Maintain comprehensive and current records of PIs' other support and grant submission documentation.
  • Ensure progress reports are prepared and submitted as mandated by the sponsoring programs.
  • Collaborate closely with subcontractors to guarantee accurate and timely billing, payments, and renewal of subcontract agreements.
  • Reconcile and analyze financial statements.
  • Assist with year-end reconciliations and project closures, as well as quarterly attestations.
  • Review financial systems to ensure precision in grant setups, budgets, and project timelines.
  • Monitor project balances and ensure the resolution of suspense accounts and grant overruns.
  • Meet bi-monthly with assigned PIs to assess their individual funding portfolios, which may include grants, contracts, gifts, endowments, and other types of restricted and unrestricted funding.
  • Implement feedback and adjustments from PIs following meetings.
  • Maintain labor schedules for faculty and research staff and process labor cost transfers.
  • Coordinate annual effort reporting with the departmental effort coordinator.
  • Work with the Department Administrator to ensure accurate budget information is maintained in the University Financial Systems Security Administration system for assigned sponsored projects.
  • Review invoices, check requests, wire transfers, expense reports, journal entries, interdepartmental invoices, and purchase requisitions to ensure funding availability and compliance with institutional and sponsor policies before processing transactions.
  • Act as a Pcard approver, ensuring authorized and appropriate use of P-Cards and correct allocation of expenses in accordance with relevant policies.
  • Train under the guidance of the Department Administrator to develop and maintain a strong understanding of federal regulations governing research grants and stay informed about sponsor terms and conditions.
  • Foster positive relationships with collaborating organizations and various internal offices.
  • Liaise with central business offices such as Sponsored Project Administration, Sponsored Project Finance, and Research Compliance.
  • Perform additional duties as assigned.

Minimum Qualifications

  • Bachelor's degree or equivalent in training and experience, with a minimum of three years of directly related experience. An MBA, MPH, or MHA is preferred and may partially substitute for experience.

Preferred Qualifications

  • Master's degree in a relevant field (e.g., public health, environmental health sciences, project/program management).
  • Familiarity with Institutional Review Board protocols and databases.

Other Requirements

  • Strong writing and communication skills.
  • Ability to work independently and collaboratively to manage complex tasks under tight deadlines.
  • Excellent interpersonal skills to effectively engage with diverse internal and external collaborators.
  • Detail-oriented with the ability to prioritize and follow up on multiple tasks.
  • Ability to interact effectively with a wide range of individuals at various levels while maintaining confidentiality in a fast-paced environment.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and standard website building platforms.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.

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