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Accounting Specialist
1 month ago
We are seeking a highly skilled and detail-oriented Clerical Accounting Professional to join our team at River Delta Unified School District. As a key member of our accounting department, you will be responsible for performing a variety of clerical accounting functions, including accounts payable, accounts receivable, and payroll and benefits.
Key Responsibilities- Perform clerical accounting functions involving accounts payable, accounts receivable, or payroll and benefits.
- Receive and match invoices with purchase orders; process purchase orders.
- Enter data into various computer-based accounting systems; code and encumber purchase orders.
- Receive and count incoming monies; reconcile cash receipts; prepare deposit slips; make bank deposits.
- Prepare and process District-wide purchase orders; coordinate purchasing decisions under the direction of the Director of Accounting or the Assistant Superintendent of Business Services.
- Maintain records of District contracts with service providers, including other public agencies, contractors, professional service firms, banks, and commercial vendors.
- Maintain records on student body accounts; maintain records on all bank deposits; reconcile bank statements and verify authorized signers.
- Prepare billings for field trips provided by the Transportation Department; receive and apply correct payment to invoices; process payments.
- Manage district credit card accounts; ensure all receipts are turned in and process payments.
- Maintain and input fixed assets and inventory into online system.
- Work with consultant to ensure district compliance for Erate.
- Prepare required state and federal reports.
- Receive, analyze, and process P1, P2 Annual Attendance reports to CDE.
- Collect district developer fees; calculate amounts based on square footage; prepare monthly and quarterly reports; reconcile annual report.
- Maintain District's revolving fund account; disburse approved funds and reconcile reimbursements.
- Prepare billings for District-provided services; calculate costs for custodial services, use of facilities, reimbursements, and lease agreements.
- Prepare State-mandated cost reports; account for fuel use and State sales taxes.
- Prepare and reconcile invoices for funds that are due to the district.
- Provide information and assistance to District employees regarding their pay and benefits entitlements and transactions.
- Perform financial record-keeping operations related to regular and variable payroll; compute and prepare salary agreements; prepare and balance payroll earnings and deductions.
- Process stipends and overtime payments; maintain records on all seasonal employees.
- Audit timesheets; post absences and leave records; calculate deductions and leave allowances; make routine verifications in accordance with established procedures.
- Prepare STRS and PERS retirement reports; stay abreast of changing legislation affecting STRS and PERS.
- Process payments for benefit claims; maintain related records and files.
- Maintain and process workers' compensation claims.
- Comply with Federal Regulations regarding ACA, including monthly and annual reports.
- Reconcile and process monthly spreadsheet and payments for Benefits.
- Provide information on benefits and workers' compensation; respond to and resolve inquiries; conduct research and monitor outcome.
- Prepare a variety of financial and statistical reports on operations and activities in assigned area on a monthly, quarterly, and annual basis.
- Process student insurance information; maintain files; forward to insurance carrier.
- Receive and process applications for facility usage; coordinate with site contact and MOT Secretary/Administrative Assistant for Maintenance Operations and Facilities.
- Perform technical and clerical functions involving data input, answering phones, and preparing correspondence.
- Answer questions and resolve concerns in assigned area.
- Verify information on all travel requests; process reimbursements and make all travel arrangements.
- Two years of clerical responsibilities and/or knowledge. Some accounting experience preferred.
- Equivalent to completion of the twelfth grade. Supplemental college-level course work in accounting and bookkeeping is desired. Bilingual oral and written (Spanish) preferred, not required.
Office environment (working on a computer). Physical conditions: Essential and marginal functions may require maintaining physical condition necessary or sustained posture in a seated and in a standing position. Occasional lifting required up to 25 lbs.
