Accounting Specialist

4 weeks ago


Monte Vista, Colorado, United States River Delta Unified School District Full time
Job Summary

We are seeking a highly skilled and detail-oriented Clerical Accounting Professional to join our team at River Delta Unified School District. As a key member of our accounting department, you will be responsible for performing a variety of clerical accounting functions, including accounts payable, accounts receivable, and payroll and benefits.

Key Responsibilities
  • Perform clerical accounting functions involving accounts payable, accounts receivable, or payroll and benefits.
  • Enter data into various computer-based accounting systems, code and encumber purchase orders.
  • Receive and count incoming monies, reconcile cash receipts, prepare deposit slips, and make bank deposits.
  • Prepare and process district-wide purchase orders, coordinate purchasing decisions under the direction of the Director of Accounting or the Assistant Superintendent of Business Services.
  • Maintain records of district contracts with service providers, including other public agencies, contractors, professional service firms, banks, and commercial vendors.
  • Maintain records on student body accounts, maintain records on all bank deposits, reconcile bank statements, and verify authorized signers.
  • Prepare billings for field trips provided by the Transportation Department, receive and apply correct payment to invoices, process payments.
  • Manage district credit card accounts, ensure all receipts are turned in, and process payments.
  • Maintain and input fixed assets and inventory into online systems.
  • Work with consultants to ensure district compliance for Erate.
  • Prepare required state and federal reports.
  • Receive, analyze, and process P1, P2 Annual Attendance reports to CDE.
  • Collect district developer fees, calculate amounts based on square footage, prepare monthly and quarterly reports, reconcile annual report.
  • Maintain the district's revolving fund account, disburse approved funds, and reconcile reimbursements.
  • Prepare billings for district-provided services, calculate costs for custodial services, use of facilities, reimbursements, and lease agreements.
  • Prepare and reconcile invoices for funds due to the district.
  • Provide information and assistance to district employees regarding their pay and benefits entitlements and transactions.
  • Perform financial record-keeping operations related to regular and variable payroll, compute and prepare salary agreements, prepare and balance payroll earnings and deductions.
  • Process stipends and overtime payments, maintain records on all seasonal employees.
  • Audit timesheets, post absences and leave records, calculate deductions and leave allowances, make routine verifications in accordance with established procedures.
  • Prepare STRS and PERS retirement reports, stay abreast of changing legislation affecting STRS and PERS.
  • Process payments for benefit claims, maintain related records and files.
  • Maintain and process workers' compensation claims.
  • Comply with Federal Regulations regarding ACA, including monthly and annual reports.
  • Reconcile and process monthly spreadsheet and payments for Benefits.
  • Provide information on benefits and workers' compensation, respond to and resolve inquiries, conduct research, and monitor outcome.
  • Prepare a variety of financial and statistical reports on operations and activities in assigned areas on a monthly, quarterly, and annual basis.
  • Process student insurance information, maintain files, forward to insurance carrier.
  • Receive and process applications for facility usage, coordinate with site contact and MOT Secretary/Administrative Assistant for Maintenance Operations and Facilities.
  • Perform technical and clerical functions involving data input, answering phones, and preparing correspondence.
  • Answer questions and resolve concerns in assigned areas.
  • Verify information on all travel requests, process reimbursements, and make all travel arrangements.
Requirements
  • Two years of clerical responsibilities and/or knowledge. Some accounting experience preferred.
  • Equivalent to completion of the twelfth grade. Supplemental college-level coursework in accounting and bookkeeping is desired. Bilingual oral and written (Spanish) preferred, not required.
Working Conditions

Office environment (working on a computer). Essential and marginal functions may require maintaining physical condition necessary or sustained posture in a seated and in a standing position. Occasional lifting required up to 25 lbs.


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