Event Coordination Specialist

2 weeks ago


St Louis, Missouri, United States Convention Industry Council Full time

JOB SUMMARY
The Events Planner at the Convention Industry Council collaborates closely with the leadership team to conceptualize, organize, and execute a variety of events, including industry conferences, partnership gatherings, and council meetings. This role is dedicated to crafting enjoyable and inspiring experiences for all participants.

PRIMARY JOB RESPONSIBILITIES
- Develop and oversee all facets of event planning, ensuring adherence to timelines and budget constraints.
- Cultivate and maintain relationships with vendors, venues, and key stakeholders while managing the creative and logistical elements of each event.
- Coordinate with internal teams and external partners to define event requirements, acting as a liaison to senior executives and industry leaders throughout the planning stages.

- Conduct site visits and lead pre-event discussions to assist in decision-making regarding event expectations and design.
- Supervise client experiences from initial planning through to post-event evaluations, ensuring high-quality service at every stage.

- Organize logistics for all events, including contract negotiations, guest lists, venue arrangements, presentation materials, security, catering, entertainment, transportation, equipment, decor, and promotional materials.
- Stay informed about current trends in event planning and proactively address operational challenges to enhance future success.

- Provide necessary digital assets and written content to support event promotion.
- Assist in implementing special initiatives as directed by senior leadership to elevate the visibility and impact of the Council's achievements.

KNOWLEDGE, SKILLS, AND ABILITIES
- Strong interpersonal and communication skills.
- Excellent organizational abilities, including multitasking, time management, and attention to detail.
- Capacity to foster positive business relationships and work effectively within a team environment.

- Ability to perform well under pressure and make sound decisions swiftly.
- Self-motivated with the capability to work collaboratively with minimal supervision.
- Commitment to integrity, professionalism, and respect in all interactions.

- Willingness to travel as needed.
- Proficiency in gathering and analyzing feedback through surveys related to events.
- Experience in creating virtual and hybrid events utilizing various digital tools.

MINIMUM QUALIFICATIONS
- Bachelor's degree.
- A minimum of five years of direct experience in event planning.
- Background in marketing or public relations is preferred.
- Familiarity with event management software and social media marketing for event promotion.



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