Administrative Support Professional

2 months ago


Charlottesville, Virginia, United States Commonwealth of Virginia Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Generalist to join our team at the Commonwealth of Virginia. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our daily activities.

Key Responsibilities
  • Provide administrative support to department faculty and staff, including scheduling, correspondence, and data entry.
  • Manage and maintain accurate records, including financial transactions, personnel files, and other sensitive information.
  • Coordinate travel arrangements, including booking flights, hotels, and rental cars, as well as preparing itineraries and expense reports.
  • Process purchasing card transactions, purchase orders, and travel and expense reports.
  • Advise faculty, staff, and students on purchasing, travel, and general reimbursements.
  • Communicate with vendors and external collaborators on purchasing transactions and troubleshoot orders as needed.
  • Perform a variety of duties requiring an understanding of organizational operations, procedures, and personnel.
  • Formulate decisions and make recommendations regarding planning, organizing, and scheduling work.
  • Provide administrative support for grant administration, academic and student support, and human resources.
Requirements
  • Bachelor's degree or equivalent experience.
  • At least three years of experience in an administrative support role.
  • Excellent analytical and numerical ability, written, verbal, and interpersonal communication skills.
  • Working knowledge of Microsoft Word, Excel, and Outlook.
  • Knowledge of accounting, accounts payable, procurement, and reconciliation.
  • Ability to research, analyze, balance, and/or reconcile financial data.
Preferred Qualifications
  • Experience with Workday Finance.
  • Preference will be given to applicants who have worked in a support position in academia, specifically research academia, and who have experience with UVA current software systems and programs.
What We Offer

The Commonwealth of Virginia offers a competitive salary and benefits package, as well as opportunities for professional growth and development.



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