Executive Secretary Professional

1 week ago


Santa Cruz, California, United States Ascend Full time
Job Summary: We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Ascend. The ideal candidate will have 1-4+ years of experience in an administrative support role and be proficient in Microsoft Office Suite.

About the Role:
As an Executive Assistant, you will provide administrative support to the President, Director of Investments, and Director of Asset Management. This includes calendar management, meeting coordination, preparing meeting materials, and organizing filing systems. You will also be responsible for credit card and account management, travel coordination, and completing special research projects. In addition, you will assist with light personal tasks and review and code invoices for payment.

Responsibilities:
  • Provide exceptional administrative support to senior leadership
  • Manage calendars and coordinate meetings
  • Prepare meeting materials and ensure timely distribution
  • Organize and maintain accurate and up-to-date filing systems
  • Assist with credit card and account management
  • Coordinate travel arrangements and itineraries
  • Research and prepare special projects and reports
  • Prepare expense reports and perform other administrative duties as needed

Requirements:
To succeed in this role, you must have:
  • 1-4+ years of experience in an administrative support role
  • Excellent organizational and time management skills
  • Proficiency in Microsoft Office Suite
  • Ability to learn new software programs
  • Strong verbal and written communication skills
  • Ability to work independently and as part of a team

Salary:
This is a full-time position, offering a competitive salary of $50-$60 per hour.
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