Executive Assistant

3 weeks ago


Santa Ana, California, United States Casa de la Familia Full time

Casa de la Familia seeks an administrative professional to provide critical support to our team in Santa Ana.

Job Summary

We are looking for a skilled Administrative Assistant to perform a variety of administrative and clerical tasks. Responsibilities include providing support to managers and employees, managing daily office needs, and maintaining general administrative activities.

The ideal candidate will have excellent communication skills, be organized, and able to prioritize work effectively. Previous experience as a Secretary or Executive administrative assistant is desired.

Key Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients

Requirements:

  • Spanish speaking
  • Courses taken in psychology/sociology
  • Able to work in-person at the Santa Ana office

Salary Information:

$18-$20/hour


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