Senior Administrative Coordinator
2 weeks ago
The Senior Administrative Coordinator plays a pivotal role in ensuring the seamless functioning of the Executive Team by delivering comprehensive administrative support through a range of clerical and organizational tasks.
KEY RESPONSIBILITIES
- Provides exceptional administrative support to the Executive Team and other designated leadership personnel.
- Handles clerical and administrative duties such as managing calendars, drafting correspondence, invoices, reports, and various documents for senior management.
- Coordinates travel arrangements and accommodations.
- Schedules and may participate in meetings on behalf of executives, taking notes and documenting minutes.
- Manages incoming communications on behalf of senior staff, assessing their importance and summarizing or distributing information to relevant personnel.
- Performs office management tasks including record maintenance, supply ordering, and basic bookkeeping.
- Handles phone calls, screening as necessary, and transferring calls appropriately.
- Welcomes and directs visitors and clients professionally.
- Maintains organized filing systems as assigned.
- Retrieves and prepares information as requested from records, emails, and other documents; provides written summaries when necessary.
- Addresses and resolves administrative inquiries and concerns.
- Prepares meeting agendas and schedules.
- Records and disseminates minutes or other documentation from meetings.
- Oversees office supplies and coordinates the maintenance of office equipment.
- Maintains a system for tracking expenses and managing petty cash.
- Responsible for mentoring and developing junior Administrative Assistants.
- Performs additional duties as required.
- Exhibits excellent verbal and written communication abilities.
- Demonstrates strong interpersonal and customer service skills.
- Maintains confidentiality and professionalism at all times.
- Exhibits exceptional time management skills with a proven track record of meeting deadlines.
- Possesses strong organizational skills and attention to detail.
- Thrives in a fast-paced and occasionally high-pressure environment.
- Has extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
- Able to type at least 60-75 words per minute.
- Capable of working independently.
- Interacts with guests and team members in a courteous and professional manner, fostering positive customer relations through prompt and efficient service.
REGULATORY AND COMPLIANCE RESPONSIBILITIES:
In addition to the aforementioned duties, each team member is responsible for compliance with applicable laws and regulations.
- Participates in mandatory training sessions provided by the organization.
- Obtains and maintains necessary licenses.
- Performs duties in accordance with local laws and regulations.
- Takes necessary precautions to ensure minors are not permitted in restricted areas.
- Understands the relevant ordinances, regulations, laws, policies, and procedures pertaining to their department.
- Familiarizes themselves with the organization's programs addressing problem gaming.
- Reports any known instances of misconduct.
EDUCATION, TRAINING, AND EXPERIENCE:
- A Bachelor's degree or equivalent experience is preferred.
- A minimum of 5 years in an administrative capacity.
- Proficient in Microsoft Office Suite or similar software.
Certificates, Licenses, and Registrations: Virginia Racing Commission License
PHYSICAL DEMANDS:
The physical demands outlined here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities. While performing the duties of this position, the employee is frequently required to sit or stand, walk, use hands to manipulate objects, reach with hands and arms, and communicate verbally. The employee may also need to lift, push, or pull up to 25 pounds. The work environment is typically moderate to loud, and employees may circulate throughout various areas, including those with potential distractions.
This job description does not encompass all functions that may be required of the employee. Employees are expected to follow any additional job-related instructions and perform other job-related duties as requested by their supervisor. This document does not establish an employment contract, either implied or explicit, other than an "at-will" employment relationship.
-
Senior Administrative Coordinator
2 weeks ago
Dumfries, Virginia, United States The Rose Gaming Resort Full timeThe Senior Administrative Coordinator plays a crucial role in ensuring the seamless functioning of the Executive Team by delivering comprehensive administrative support through a range of clerical and organizational tasks. KEY RESPONSIBILITIESOffers top-tier administrative assistance to the Executive Team and other designated leadership personnel.Handles...
-
Executive Assistant
2 days ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timeJob SummaryWe are seeking a highly skilled and experienced Executive Assistant to provide high-level administrative support to our Executive Team. The successful candidate will be responsible for facilitating the efficient operation of the team and performing a variety of clerical and administrative tasks.Key ResponsibilitiesAdministrative Support: Provide...
-
Administrative Support Coordinator
2 weeks ago
Dumfries, Virginia, United States Pivot Physical Therapy Full timePosition Overview:Mission and Core Values:At Pivot Physical Therapy, our mission is to empower individuals, instill hope, and enhance lives. We achieve this by delivering outstanding, innovative, and affordable fitness, performance, and rehabilitation services through personalized care that prioritizes education and injury prevention. Our Core Values of...
-
Senior IT Support Specialist
2 weeks ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timeJob OverviewThe Senior IT Support Specialist is responsible for the daily management and assistance of various applications. This role involves assessing, documenting, implementing, testing, and resolving incidents while conducting root cause analysis across a range of applications. The position requires collaboration with diverse software environments,...
-
Senior IT Support Specialist
7 days ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timeJob OverviewThe Senior IT Support Specialist is responsible for the daily management and assistance of various applications. This role involves assessing, documenting, implementing, testing, and resolving incidents while conducting root cause analysis across a range of software applications. The specialist will engage with diverse software environments,...
-
Senior IT Support Specialist
7 days ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timePosition OverviewThe Senior IT Support Specialist is responsible for the daily management and assistance of various applications. This role involves evaluating, documenting, implementing, testing, and resolving incidents while conducting root cause analysis across a range of applications. The position requires collaboration with diverse software...
-
Senior Kitchen Supervisor
7 days ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timeJob OverviewThe Senior Kitchen Supervisor plays a pivotal role in guiding kitchen personnel during food preparation and service. This position entails collaborating with the Sous Chef to oversee kitchen operations, ensuring that all dishes meet high standards of taste and presentation. The Senior Kitchen Supervisor will lead, mentor, and retrain culinary...
-
Culinary Team Member
2 weeks ago
Dumfries, Virginia, United States Colonial Downs Group LLC Full timeJob OverviewThe Culinary Team Member plays a vital role in supporting the kitchen operations by providing leadership and assistance to fellow kitchen staff during food preparation and service. This position involves collaborating with the Sous Chef to oversee kitchen activities, ensuring that all orders are prepared to meet quality standards in taste and...
-
Family Medicine Physician
1 day ago
Dumfries, Virginia, United States Spectrum Healthcare Resources Full timeSpectrum Healthcare Resources is seeking a highly skilled Family Medicine Physician to join our team in a dynamic and rewarding role. As a Family Medicine Physician, you will be responsible for providing comprehensive medical care to patients of all ages, from infants to seniors.Key Responsibilities:Conduct thorough medical histories and physical...
-
Player Services Director
5 days ago
Dumfries, Virginia, United States Colonial Downs + Rosie's Gaming Emporium Full timeJob SummaryWe are seeking a highly skilled and experienced Player Services Director to join our team at Colonial Downs + Rosie's Gaming Emporium. As a key member of our leadership team, you will be responsible for overseeing the day-to-day operations of our player services department, ensuring that our guests receive exceptional service and that our business...
-
Guest Services Team Leader
2 weeks ago
Dumfries, Virginia, United States Colonial Downs + Rosie's Gaming Emporium Full timeKey Responsibilities: This role encompasses a variety of essential functions that are critical to the success of our operations. The following duties are integral to the position and are not exhaustive of all responsibilities.1) Deliver exceptional service to both internal and external guests, embodying the #AddLife culture in every interaction.2) Recruit,...
-
Administrative and Volunteer Coordinator
2 months ago
Dumfries, United States Action In Community Full timeJob DescriptionJob DescriptionThe Administrative and Volunteer Coordinator supports the programs of ACTS that make a difference in the lives of our neighbors in crisis. The position will be the main contact point for callers, visitors and volunteers and our first chance to demonstrate the ACTS Core Values of Community, Service, Compassion, and Respect. This...
-
Senior Analyst/Logistician
3 weeks ago
Dumfries, United States Vision Point Systems, Inc. Full timeJob DescriptionJob DescriptionThe Corrosion Prevention and Control (CPAC) Senior Analyst/Logistician collects and interprets data defined by United States Marine Corps (USMC) CPAC Technical Publications, policies, and procedures to meet goals and improve organizational performance. The CPAC Senior Logistician is the critical link between the USMC CPAC...
-
Senior Analyst/Logistician
6 days ago
Dumfries, United States Vision Point Systems, Inc. Full timeJob DescriptionJob DescriptionThe Corrosion Prevention and Control (CPAC) Senior Analyst/Logistician collects and interprets data defined by United States Marine Corps (USMC) CPAC Technical Publications, policies, and procedures to meet goals and improve organizational performance. The CPAC Senior Logistician is the critical link between the USMC CPAC...
-
Children's Support Coordinator
4 weeks ago
Dumfries, United States Action In Community Full timeJob DescriptionJob DescriptionThe Children’s Support Coordinator supports the programs of ACTS that make a difference in the lives of our neighbors in crisis. The Children’s Support Coordinator provides crisis response, individual and group support and safety planning for children victimized by or exposed to domestic violence in their homes. This...
-
Executive Assistant
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionThe Executive Administrative Assistant is responsible for facilitating the efficient operation of the Executive Team and provides high-level administrative support by performing a variety of clerical and administrative tasks. SPECIFIC DUTIES AND RESPONSIBILITIESProvides high-level administrative support and assistance to the...
-
HR Manager
3 weeks ago
Dumfries, United States Cordia Resources by Cherry Bekaert Full timeCordia Resources client is seeking an HR Manager to join their team! This a brand-new role in the organization and they are looking to bring someone on with a true generalist background that can build out the HR function and eventually a team. Ideal candidates will have 8+ years of HR experience ideally as a team of 1 or on a small team. This role will...
-
HR Manager
3 weeks ago
Dumfries, United States Cordia Resources by Cherry Bekaert Full timeCordia Resources client is seeking an HR Manager to join their team! This a brand-new role in the organization and they are looking to bring someone on with a true generalist background that can build out the HR function and eventually a team. Ideal candidates will have 8+ years of HR experience ideally as a team of 1 or on a small team. This role will...
-
PT Payroll and HR Assistant
2 months ago
Dumfries, United States Action In Community Full timeJob DescriptionJob DescriptionThe Payroll and Human Resources Assistant supports the programs of ACTS that make a difference in the lives of our neighbors in crisis. The Payroll and Human Resources Assistant is responsible for bi-weekly payroll processing and performing basic administrative and Human Resources functions. This position also performs other...
-
Sr Controller
3 months ago
Dumfries, United States TIME Systems LLC Full timeJob DescriptionJob DescriptionDescription:TIME Systems is seeking a Corporate Controller with 10+ years of experience in the government contracting industry. The selected candidate will report to executive management and ensure maximum return on resources and assets by establishing financial procedures, controls, and reporting systems. The Controller will be...
-
Security Manager
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionPosition Summary: While on duty, responsible for the management of security activities to ensure the safety and security of guests and team members, and the safeguarding of the property.Essential Duties and Responsibilities: A review of this description has excluded the marginal functions of this job which are incidental to the...
-
Brand Ambassador
4 weeks ago
Dumfries, United States R&M Management Full timeJob DescriptionJob DescriptionOur boutique marketing and consulting firm is currently seeking an energetic, outgoing, and entrepreneurial individual to join our team as a Customer Service Trainee in the fast-paced, high-energy Marketing and Client Service industry. Our firm proudly works with some of the world’s largest and most renowned brands in the...
-
Dir. Facilities
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionUnder general supervision of the General Manager, manages, directs and coordinates the activities of facility and ground maintenance and repair staff as well as managing and coordinating major repairs, renovations, or new facilities projects of the Rose Gaming Resort.Essential Duties and ResponsibilitiesPromotes and provides...
-
Financial Secretary for Church
3 months ago
Dumfries, United States Arcetyp LLC Full timeJob DescriptionJob DescriptionSalary: Arcetyp LLC is performing recruiting for this position.We are recruiting a Financial Secretary to be employed by the First Mount Zion Baptist Church onsite in Dumfries VA on a full-time basis.Apply principles of accounting to perform the daily financial duties of the office. This includes processing payables and...
-
Sr. IT Technician
2 weeks ago
Dumfries, United States Colonial Downs + Rosie's Gaming Emporium Full timePerform day-to-day administration and support of applications. Evaluates, documents, implements, tests, and performs incident resolution and root cause analysis of a variety of applications. Work with various software environments, operating systems, and computer hardware platforms. Assists with application projects based on the direction of Sr. Director of...
-
Sr. IT Technician
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionPerform day-to-day administration and support of applications. Evaluates, documents, implements, tests, and performs incident resolution and root cause analysis of a variety of applications. Work with various software environments, operating systems, and computer hardware platforms. Assists with application projects based on the...
-
Line Cook
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionLine Cook is responsible for providing supportive leadership to kitchen staff throughout food service. Their duties include assisting the Sous Chef in monitoring kitchen activities, expediting orders to ensure quality taste, presentation and taking on additional responsibilities in the Sous Chef’s absence to ensure that...
-
Valet Supervisor
3 months ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionThe Valet Supervisor is responsible for providing transportation and valet parking services for guests and assisting the Transportation Manager with administrative functions. Foster adherence to the Rose Gaming Resort’s guest service standards by working closely with staff and team members to ensure timely and efficient...
-
Technical Project Manager
4 weeks ago
Dumfries, United States Securitas Critical Infrastructure Services, Inc. Full timeTechnical Project Manager – Remote opportunity with travelJoin Our Team and Make a Difference!Overview: We are seeking an experienced and highly skilled Technical Project Manager to join our dynamic Government Security Compliance (GSC) team to support Defense Programs. The successful candidate will be responsible for managing the delivery of cybersecurity...
-
Technical Project Manager
4 weeks ago
Dumfries, United States Securitas Critical Infrastructure Services, Inc. Full timeTechnical Project Manager – Remote opportunity with travelJoin Our Team and Make a Difference!Overview: We are seeking an experienced and highly skilled Technical Project Manager to join our dynamic Government Security Compliance (GSC) team to support Defense Programs. The successful candidate will be responsible for managing the delivery of cybersecurity...
-
Revenue Audit Manager
1 month ago
Dumfries, United States Colonial Downs Group LLC Full timeJob DescriptionJob DescriptionEssential Duties and Responsibilities: A review of this description has excluded the marginal functions of this job which are incidental to the performance of fundamental job duties. All duties or requirements are essential job functions. This job description in no way states or implies that these are the only duties to be...