Legal Administrative Assistant

2 weeks ago

Austin, Texas, United States Management Business Solutions Full time

Management Business Solutions is seeking a skilled Legal Secretary to enhance our team.

Position Overview:

This role is essential in providing comprehensive support to multiple attorneys in a secretarial role. The successful candidate will deliver a variety of administrative, secretarial, and document management services within designated practice areas.

Key Responsibilities:

  • Drafts, revises, and processes legal documents as requested by attorneys, including letters, memos, pleadings, and other essential paperwork.
  • Handles incoming calls for supported attorneys, manages inquiries, and relays messages as needed.
  • Interacts with clients, opposing legal representatives, court officials, and other relevant parties.
  • Organizes and maintains legal files (both physical and digital), ensuring documents are filed systematically.
  • Manages time entry, initiates new cases, prepares engagement letters, audits responses, arranges travel, processes expense reimbursements, maintains attorney schedules, compiles information, drafts reports, sets agendas, reviews billing statements, and performs other administrative tasks as required.
  • Updates case files, scans documents, inputs legal information, and conducts online research.
  • Oversees document deliveries and monitors the completion of final documents.
Essential Skills & Qualifications:
  • Familiarity with legal terminology, court procedures, and agency regulations relevant to the practice areas.
  • Proficient in managing administrative functions such as attorney time tracking, travel coordination, and invoice processing.
  • Strong organizational abilities, attention to detail, and effective time management skills.
  • Excellent communication and interpersonal skills, with a collaborative approach to teamwork.
  • Manual dexterity is required for phone operation, data entry, and handling office equipment.
  • Some physical tasks may be necessary, including lifting files and accessing filing systems.
  • Ability to work efficiently under pressure and meet tight deadlines.
  • This position may involve both sedentary work and mobility within the office environment.
Experience & Education:
  • A Bachelor’s Degree or equivalent experience is preferred.
  • A minimum of 2 years of experience in a legal secretary role within a law firm or similar professional setting is desirable.
  • Proficiency in Windows-based systems and Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook, along with familiarity with document management systems.
  • Exceptional computer skills with a quick learning ability for new software.
  • Flexibility to work additional hours as necessary.

  • Legal Administrative Assistant

    2 weeks ago

    Austin, Texas, United States Public Utilities Commission Full time

    Position OverviewLocation: TexasThe Public Utility Commission is responsible for overseeing the state's electric, telecommunications, and water and sewer utilities, ensuring compliance with relevant legislation and assisting customers in resolving complaints.We prioritize customer protection, encourage competition, and strive for high-quality utility...

  • Legal Administrative Assistant for Litigation

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Flexible Work Schedule Comprehensive Benefits Career AdvancementAbout Us:We are a highly regarded mid-sized law firm with a national presence, dedicated to providing exceptional legal services.Why Join Our Team?Medical, Dental, and Vision Insurance401(k) Retirement PlanLife Insurance CoverageShort and Long-Term Disability InsuranceGenerous Paid Time Off and...

  • Legal Support Administrator

    1 week ago

    Austin, Texas, United States Jobot Full time

    Legal Administrative AssistantCompany Overview:Jobot is a prominent environmental and regulatory law firm dedicated to addressing significant legal challenges. We collaborate with governmental entities and corporate clients to navigate complex litigation matters.Position:We are seeking a meticulous and proactive Legal Administrative Assistant to become a...

  • Administrative Legal Associate

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Legal Administrative AssistantCompany Overview:Jobot is a prominent firm specializing in environmental and regulatory law. Our team collaborates with governmental bodies and corporate clients to handle significant legal challenges.Position:We are seeking a meticulous and proactive Legal Administrative Assistant to become a vital part of our organization....

  • Legal Counsel for Medical-Legal Initiatives

    2 weeks ago

    Austin, Texas, United States TEXAS LEGAL SERVICES CENTER Full time

    Position OverviewThe Legal Counsel for Medical-Legal Initiatives plays a vital role within the Veterans Legal Assistance Project (VLAP) team, focusing on the legal challenges faced by veterans in various civil law matters. This position involves delivering direct legal services, which encompass legal advice, referrals, and representation for veterans and...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Pillsbury Winthrop Shaw Pittman Full time

    Location: Austin, Texas Position Overview We are seeking a dedicated Practice Assistant to deliver essential administrative support within our esteemed law firm. This role is integral in assisting attorneys and legal secretaries across various practice areas, ensuring smooth operations and continuity during staff absences. The Practice Assistant will handle...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Pillsbury Winthrop Shaw Pittman Full time

    Location: Austin, Texas Position Overview We are seeking a dedicated Practice Assistant to deliver essential administrative support within the legal environment of Pillsbury Winthrop Shaw Pittman LLP. This role is pivotal in assisting attorneys and legal secretaries across various practice areas in the Austin office, managing overflow tasks and covering for...

  • Legal Administrative Coordinator

    1 week ago

    Austin, Texas, United States Jobot Full time

    Legal Assistant / Competitive Salary / Excellent Benefits / Career Advancement OpportunitiesThis Jobot Job is hosted by: Haley LucasAbout Us:We are a reputable law firm seeking a dedicated and experienced Legal Assistant to become an integral part of our team. This position plays a vital role in assisting our legal professionals with various administrative...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Legal Assistant / Competitive Salary / Excellent Benefits / Career Advancement OpportunitiesThis position is hosted by Jobot.About Us:We are a reputable law firm looking for a dedicated and skilled Legal Assistant to enhance our dynamic team. This role is essential in providing support to our legal professionals through various administrative...

  • Legal Office Administrator

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Legal Assistant / Competitive Salary / Excellent Benefits / Career Advancement OpportunitiesThis position is hosted by Jobot.About Us:We are a dynamic law firm looking for a dedicated and proficient Legal Assistant to enhance our team. This pivotal role involves providing essential administrative support to our legal professionals. The ideal candidate should...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Pillsbury Winthrop Shaw Pittman Full time

    Location: Austin, Texas Position Overview We are seeking a dedicated Practice Assistant to deliver essential administrative support within our Austin office. This role is integral in assisting attorneys and legal secretaries by managing overflow tasks and providing coverage during absences. The Practice Assistant will be responsible for conducting conflicts...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Flexible Work Environment Comprehensive Benefits Opportunities for AdvancementAbout Us:We are a highly regarded mid-sized legal firm with a national presence, dedicated to providing exceptional legal services.Why Consider Joining Us?Health, Dental, and Vision InsuranceRetirement Savings PlanLife Insurance CoverageDisability InsuranceGenerous Paid Time Off...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Burnett Specialists Staffing & Recruiting Full time

    Position Overview A distinguished global AM Law 100 firm is in search of a Legal Administrative Coordinator to deliver essential administrative assistance to a team of attorneys specializing in Intellectual Property, Litigation, and Corporate law. Key Responsibilities: Provide comprehensive administrative support to the legal secretary team, which includes...

  • Legal Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Burnett Specialists Staffing & Recruiting Full time

    Position Overview A highly regarded global AM Law 100 firm is in search of a Legal Administrative Coordinator to deliver comprehensive administrative assistance to a team of attorneys specializing in Intellectual Property, Litigation, and Corporate law. Key Responsibilities: Assist the legal secretary team, including partners, associates, and paralegals...

  • Intellectual Property Legal Administrative Assistant

    1 week ago

    Austin, Texas, United States Burnett Specialists Staffing | Recruiting Full time

    Job SummaryBurnett Specialists Staffing | Recruiting is seeking a highly skilled Intellectual Property Legal Administrative Assistant to join their prestigious global law firm's Intellectual Property Practice Section.Key ResponsibilitiesProvide exceptional support to attorneys and patent agents, including creating shells for Office Action responses and...

  • Hybrid Legal Support Administrator

    2 weeks ago

    Austin, Texas, United States Jobot Full time

    Hybrid Legal Administrative CoordinatorWe are seeking a skilled Hybrid Legal Administrative Coordinator to become a vital member of our innovative and forward-thinking team. This position combines the benefits of remote and in-office work, offering both flexibility and opportunities for collaboration. As an essential contributor to our organization, you will...

  • Legal Administrative Coordinator

    1 week ago

    Austin, Texas, United States Burnett Specialists Staffing & Recruiting Full time

    Position Overview A distinguished global AM Law 100 firm is in search of a Practice Assistant to deliver comprehensive administrative support to a team of attorneys specializing in Intellectual Property, Litigation, and Corporate law. Key Responsibilities: Assist the legal secretary team, including partners, associates, and paralegals across various practice...

  • Legal Assistant

    5 days ago

    Austin, Texas, United States Dang Law Group Full time

    Job OverviewWe are seeking a highly skilled and experienced Paralegal Coordinator to join our team at Dang Law Group. As a key member of our staff, you will provide critical support to our attorneys and negotiators, ensuring the smooth operation of our law office.Key Responsibilities:Case Management: Coordinate and manage case files, ensuring all necessary...

  • Corporate Paralegal

    5 days ago

    Austin, Texas, United States Thermon Full time

    Job Title: Corporate Paralegal**Job Summary:**We are seeking a highly skilled Corporate Paralegal to join our Legal Department at Thermon. The successful candidate will provide administrative support to our legal team, assist with compliance and risk management initiatives, and contribute to the development of our legal operations.Key Responsibilities:Assist...

  • Corporate Legal Assistant

    1 week ago

    Austin, Texas, United States Thermon Full time

    Job OverviewPosition Title: Corporate ParalegalLocation: Austin, TX (Hybrid Work Model)Reporting Structure: Reports to Senior Vice President & General CounselPosition SummaryWe are seeking a dedicated and professional individual to join our Legal Department, directly reporting to the Senior Vice President & General Counsel, with a dotted line to the...