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Legal Administrative Coordinator

2 months ago

Austin, Texas, United States Pillsbury Winthrop Shaw Pittman Full time

Location: Austin, Texas

Position Overview

We are seeking a dedicated Practice Assistant to deliver essential administrative support within our esteemed law firm. This role is integral in assisting attorneys and legal secretaries across various practice areas, ensuring smooth operations and continuity during staff absences. The Practice Assistant will handle a variety of tasks including conflict checks, matter initiation, and the management of billing processes.

Key Responsibilities:

  • Provide comprehensive administrative assistance to the legal team, including partners, associates, and paralegals across multiple practice areas such as Intellectual Property, Litigation, and Corporate Law.
  • Conduct and submit conflict checks while initiating new legal matters.
  • Draft and prepare business correspondence and memos.
  • Review, edit, and finalize prebills for attorney review.
  • Manage and distribute correspondence effectively.
  • Prepare and submit check requests and invoices for payment.
  • Compile and submit detailed expense reports.
  • Record attorney billable hours accurately.
  • Coordinate travel arrangements for attorneys as needed.
  • Maintain organized electronic files and attorney contact lists.
  • Perform scanning and printing of legal documents.
  • Oversee calendar management, ensuring attorneys' schedules are maintained efficiently.
  • Handle incoming and outgoing mail with attention to detail.
  • Utilize Microsoft Word, Excel, and PowerPoint to prepare various documents.
  • Engage in additional clerical tasks and administrative projects as required.
We are looking for a candidate with two to three years of experience in legal administrative support, preferably within Corporate, Intellectual Property, or Litigation sectors. The ideal candidate will possess exceptional client service skills, advanced proficiency in computer applications, and a keen eye for detail. Strong organizational capabilities, a proactive approach to work, and excellent verbal and written communication skills are essential. Familiarity with Microsoft Office Suite and Adobe is preferred. A college degree and experience in a large law firm setting are advantageous.

Pillsbury Winthrop Shaw Pittman LLP is an Equal Opportunity Employer.