Current jobs related to Legal Administrative Coordinator - Austin, Texas - Burnett Specialists Staffing & Recruiting

  • Legal Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Burnett Specialists Staffing | Recruiting Full time

    Legal Administrative AssistantBurnett Specialists Staffing | Recruiting is seeking a highly skilled Legal Administrative Assistant to join their team in downtown Austin. This is an exciting opportunity to work with a prestigious international law firm and support a group of attorneys who practice Government Law & Policy, Private Wealth Management,...

  • Legal Administrator

    3 days ago

    Austin, Texas, United States Jobot Full time

    This is an exciting opportunity to join Jobot, a leading player in the legal industry, as a Full Time Legal Admin. We're looking for a professional with a strong background in administration and a keen understanding of the legal aspects of the finance industry.ResponsibilitiesAssist with the preparation and review of legal documents, such as contracts,...

  • Legal Administrator

    3 days ago

    Austin, Texas, United States Jobot Full time

    Jobot is a leading player in the legal industry, seeking a Full Time Legal Admin to join our dynamic team. This role offers a great opportunity to work in a challenging and fast-paced environment, where you will be instrumental in ensuring the smooth running of our legal department.ResponsibilitiesAssist with the preparation and review of legal documents,...

  • Legal Administrative Assistant

    3 days ago

    Austin, Texas, United States Hanger Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to join our team at Hanger, Inc. This is a hybrid remote position that requires excellent communication and interpersonal skills.Key ResponsibilitiesProvide administrative support to the legal department, including reviewing and processing requests for patient...

  • Legal Administrator

    2 weeks ago

    Austin, Texas, United States Atlas Search Full time

    Atlas Search is seeking a highly skilled Legal Assistant to support their team in Downtown Austin. The ideal candidate will have 4+ years of experience in legal administration, with a strong background in supporting partners at a law firm. The successful candidate will be responsible for maintaining calendars, scheduling meetings, and drafting documents....

  • Legal Administrative Assistant/Paralegal

    4 weeks ago

    Austin, Texas, United States Whole Foods Market Full time

    Job SummaryAs a Legal Real Estate Administrative Assistant/Paralegal at Whole Foods Market, you will play a vital role in supporting the legal team with administrative tasks, ensuring the smooth operation of our real estate activities. Your responsibilities will include scheduling meetings, managing correspondence, and maintaining databases of ongoing legal...

  • Administrative Coordinator

    1 month ago

    Austin, Texas, United States Eureka Multifamily Group, LP Full time

    Job Title: Administrative AssistantEureka Multifamily Group, LP is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our Executive Office. As a key member of our team, you will be responsible for managing the CEO's day-to-day calendar, coordinating travel arrangements, and maintaining digital and paper...

  • Legal Administrative Professional: Flexible Schedule

    2 months ago

    Austin, Texas, United States Jobot Full time

    Hybrid Legal Administrative Coordinator / Law Firm / Competitive Benefits / Flexible Work HoursAbout the Role:We are looking for a skilled and dedicated Hybrid Legal Administrative Coordinator to join our esteemed law firm. The successful candidate will deliver exceptional administrative support to our senior partners, facilitating the efficient functioning...

  • Complex Legal Document Coordinator

    3 weeks ago

    Austin, Texas, United States SECRETARY OF STATE Full time

    Job SummaryWe are seeking a highly skilled and experienced legal assistant to join our team at the Secretary of State. As a Senior Legal Assistant, you will be responsible for providing complex legal support to our attorneys and management team.Key ResponsibilitiesResearch and analyze complex legal issues and provide recommendations to attorneys and...

  • Administrative Coordinator

    4 weeks ago

    Austin, Texas, United States Eureka Multifamily Group, LP Full time

    Job SummaryEureka Multifamily Group, LP is seeking a highly skilled and organized Administrative Assistant to provide exceptional support to our CEO. This is a dynamic and challenging role that requires a professional individual with strong organizational, analytical, and interpersonal skills.Key ResponsibilitiesManage the CEO's day-to-day calendar,...

  • Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States Thales Full time

    Job Title: Administrative AssistantThales is seeking an experienced Administrative Assistant to provide exceptional support to our senior leadership team based in Austin or in remote locations in the US.Key Responsibilities:Manage and prioritize calendars for the Executives assigned to you.Plan and coordinate domestic and international flights, hotel...

  • Hybrid Legal Administrative Assistant: Law Firm

    1 month ago

    Austin, Texas, United States Jobot Full time

    About the RoleWe are seeking an experienced and professional Hybrid Legal Administrative Assistant to join our prestigious law firm. The successful candidate will provide high-level administrative support to our managing partners, ensuring the smooth operation of our office.Key ResponsibilitiesManage complex calendars, coordinate meetings, and arrange travel...

  • Administrative Research Coordinator

    3 weeks ago

    Austin, Texas, United States UTHealth Full time

    Job Title: Administrative Research Coordinator IWe are seeking a highly organized and detail-oriented Administrative Research Coordinator I to join our team at the UTHealth School of Public Health in Austin, TX.Job Summary:The Administrative Research Coordinator I will provide administrative support to multiple research projects within the Michael & Susan...

  • Hybrid Legal Administrative Assistant: Law Firm

    6 days ago

    Austin, Texas, United States Jobot Full time

    Job SummaryWe are seeking a highly skilled Hybrid Legal Administrative Assistant to join our dynamic and progressive law firm. As a key member of our team, you will provide high-level support to our managing partners and attorneys, managing projects, maintaining confidentiality, preparing reports, conducting research, and managing documents.Responsibilities...

  • Trusts & Estates Legal Administrative Assistant

    1 week ago

    Austin, Texas, United States Jackson Walker Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Legal Administrative Assistant to provide administrative support to our Trusts and Estates Practice Group in our Austin office.Key ResponsibilitiesProvide timely and courteous communication to clients and attorneysAssist with accurate timesheet entry, review, and revisionCalendar management,...

  • Administrative Coordinator

    2 weeks ago

    Austin, Texas, United States MSCCN Full time

    Job SummaryWe are seeking an experienced Administrative Coordinator to join our team. The successful candidate will be responsible for providing administrative support to our department, including coordinating office services, tracking and disseminating changes and updates to policies and procedures, and making recommendations to improve and streamline...

  • Hybrid Legal Administrative Assistant: Law Firm

    4 weeks ago

    Austin, Texas, United States Jobot Full time

    About the JobWe are a dynamic and progressive law firm seeking an experienced Hybrid Legal Administrative Assistant to join our team. This position will be a blend of remote and on-site work, offering the flexibility of working from home while also providing the opportunity to collaborate in-person with our dedicated team.ResponsibilitiesProvide...

  • Hybrid Legal Administrative Assistant: Law Firm

    2 months ago

    Austin, Texas, United States Jobot Full time

    About the RoleWe are a dynamic and progressive law firm seeking an experienced Hybrid Legal Administrative Assistant to join our team. This position will be a blend of remote and on-site work, offering the flexibility of working from home while also providing the opportunity to collaborate in-person with our dedicated team.Key ResponsibilitiesProvide...

  • Legal Secretary III

    1 month ago

    Austin, Texas, United States Texas Department of Aging & Disability Services Full time

    Job Summary:We are seeking a highly skilled Legal Secretary III to provide administrative support to Administrative Law Judges and maintain communication with clients, attorneys, agencies, and the general public.Key Responsibilities:Coordinate meetings, conferences, and seminars.Coordinate and schedule travel and appointments for professional...

  • Legal Secretary

    2 weeks ago

    Austin, Texas, United States State Bar of Texas Full time

    Job Vacancy NoticeJob Number: Until FilledStarting Salary Range: $40,539 - $45,607 annually, plus excellent benefitsPosition Title: Legal SecretaryDepartment: Chief Disciplinary Counsel - Austin, TXWe are seeking a highly skilled and organized individual to join our team as a Legal Secretary in the Chief Disciplinary Counsel department. The successful...

Legal Administrative Coordinator

2 months ago

Austin, Texas, United States Burnett Specialists Staffing & Recruiting Full time
Position Overview

A distinguished global AM Law 100 firm is in search of a Legal Administrative Coordinator to deliver essential administrative assistance to a team of attorneys specializing in Intellectual Property, Litigation, and Corporate law.

Key Responsibilities:
  • Provide comprehensive administrative support to the legal secretary team, which includes partners, associates, and paralegals across various practice areas within the Austin office, particularly in Intellectual Property, Litigation, and Corporate.
  • Conduct conflicts checks and initiate new case files.
  • Draft and prepare business development memoranda.
  • Review and refine prebills for accuracy.
  • Manage correspondence preparation and distribution.
  • Process check requests efficiently.
  • Submit invoices for payment, along with necessary cover letters.
  • Compile and submit expense reports.
  • Record attorney billable hours accurately.
  • Coordinate travel arrangements for attorneys.
  • Organize and maintain electronic filing systems.
  • Update and manage attorney contact lists.
  • Handle document scanning and printing tasks.
  • Oversee heavy calendaring duties, ensuring attorneys' schedules are maintained.
  • Manage incoming and outgoing mail effectively.
  • Prepare documents using Word, Excel, and PowerPoint.
  • Assist with various clerical tasks and administrative projects as assigned.
Qualifications:
  • The ideal candidate will possess two to three years of experience in legal administrative support, with a preference for backgrounds in Corporate, Intellectual Property, and Litigation practices.
  • Exceptional client service skills, advanced proficiency in computer applications, meticulous attention to detail, and strong organizational capabilities are essential. A proactive approach and excellent verbal and written communication skills are also required. Proficiency in Word, Excel, Outlook, PowerPoint, and Adobe is preferred. A college degree and experience in a large law firm setting are advantageous.
About the Recruiter

Maggie Dunn
Direct-Hire Recruiting Manager

Burnett Specialists is recognized as the leading recruiting firm in Austin, consistently ranked by the Austin Business Journal.

With a commitment to fostering enduring relationships between newly hired employees and their employers, I aim to match exceptional job opportunities with qualified candidates.