Intellectual Property Legal Administrative Assistant

1 week ago


Austin, Texas, United States Burnett Specialists Staffing | Recruiting Full time
Job Summary

Burnett Specialists Staffing | Recruiting is seeking a highly skilled Intellectual Property Legal Administrative Assistant to join their prestigious global law firm's Intellectual Property Practice Section.

Key Responsibilities
  • Provide exceptional support to attorneys and patent agents, including creating shells for Office Action responses and preparing electronic filings.
  • Assist with submissions and documents as required by the USPTO, ensuring timely and accurate completion.
  • Review timekeeper docket reports and maintain docket notes to keep IP timekeepers informed of upcoming deadlines and status.
  • Communicate effectively with attorneys, clients, and the USPTO, ensuring prompt responses to inquiries and resolving issues efficiently.
  • Research, generate, and update case status reports and IP schedules for clients, attorneys, and other IP timekeepers.
  • Access and research patent databases to provide accurate and up-to-date information.
  • Manage new matters, review and edit client bills, screen calls and emails, process expense reports, submit check requests, process invoices, and maintain electronic files.
  • Provide secretarial coverage when IP legal secretaries are unexpectedly out or on vacation.
Requirements
  • 5+ years of legal secretarial experience in patent prosecution, with in-depth knowledge of USPTO rules and regulations.
  • Maintain a thorough understanding of U.S. Patent and Trademark Office rules and regulations, as well as filing procedures for all aspects of U.S. patent prosecution and international prosecution.
  • Advanced-level MS Office Suite and Adobe Acrobat skills required.
  • Bachelor's degree preferred.


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